CYP Operations & Records Coordinator

China Lake Golf Course; Camarillo (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

China Lake Golf Course seeks a detail-oriented records and program support staff member to manage reports, registrations, and program information. The role covers maintaining official files, handling inquiries at the front desk, and ensuring compliance with USDA and background-check requirements.

Responsibilities include preparing various reports, communicating with multiple agencies, and supporting program operations.

Responsibilities

• Prepares and maintains assigned reports, correspondence, and data for CYP components (e.g., CDC, CDH, SAC, YP, R&R, USDA).
• Ensures child registration and enrollment paperwork is complete and current.
• Ensures USDA food program records are accurate, up-to-date and readily available.
• Reviews and submits completed paperwork for background checks.
• Maintains office files and provides information to agencies such as Family Advocacy, NAVIS, Environment, Safety and Fire, and USDA.
• Prepares daily, weekly and monthly reports per policies and submits them on time.
• Conducts research of records and follows up to resolve discrepancies and problems.
• Notifies supervisor of discrepancies or unresolved issues.
• Provides front desk coverage, logs children in/out, and answers questions regarding programs, services, obligations, waiting lists, events, and policies.
• Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
• Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.
• Performs resource and referral duties and assists in maintaining the waiting list.
• Collects fees and records payments per procedures; notifies supervisor of delinquent payments; completes daily activity report and ensures proper deposits.
• Monitors supplies and resources; notifies supervisor of items to be ordered.
• Serves as a mandatory reporter to Family Advocacy and Child Protective Services for suspected child abuse/neglect; performs other duties as assigned.

Job description

China Lake Golf Course seeks a detail-oriented records and program support staff member to manage reports, registrations, and program information. The role covers maintaining official files, handling inquiries at the front desk, and ensuring compliance with USDA and background-check requirements.

Responsibilities include preparing various reports, communicating with multiple agencies, and supporting program operations.