Customer Support Manager - Water System

Fayette Chamber; Fayetteville (GA); On-site; USD 50,000 - 61,000; Full time

Job summary

The Fayette County Board of Commissioners is seeking a full-time Manager of Customer Support Operations to oversee and improve utility billing and related customer service activities in Fayette County, GA. You will supervise staff, manage billing cycles, and coordinate with county agencies to ensure accurate revenues and responsive service.

The role requires overseeing mailroom and payment processing, developing annual budgets, and implementing best practices for customer support.

Qualifications

• Supervises, hires, terminates, and disciplines staff.
• Experience with customer support operations and billing processes.
• Valid driver’s license for county operations.

Responsibilities

• Oversees and manages customer support operations for utility billing.
• Directs staff and coordinates performance evaluations and training.
• Manages monthly water utility billing cycles and revenue collection processes.
• Oversees mailroom, payments processing, and USPS interactions.
• Develops budgets for customer support and billing operations.
• Responds to information requests from outside agencies.

Skills

Staff supervision

Policy adherence

Education

High school diploma or equivalent

Job description

This is a full-time position with benefits. This position is responsible for overseeing and contributing to the management, strategic direction, and continuous improvement of customer support operations and initiatives.

1. 1. Supervises, hires, terminates, and disciplines staff.
2. 2. Conducts performance evaluations, trains staff, ensuring employees follow policies and procedures to maintain a healthy and safe working environment.
3. 3. Identifies and develops new guidelines and strategies for service level improvements regarding customer support business practices, activity reporting, and workflow efficiency.
4. 4. Oversees revenue collection operations of delinquent utility billing customer accounts for a water system serving approximately 33,000 connections.
5. 5. Oversees monthly account cutoffs based on account delinquency history and special circumstance.
6. 6. Manages processes to ensure monthly water utility billing cycles are conducted. This includes oversight of importing and exporting meter readings; maintenance of individual accounts; calculating monthly bill charged; and reviewing final bill adjustments.
7. 7. Directs and assigns task to customer support staff.
8. 8. Manages mailroom operations including; courier schedule and operations, utility bill stuffing and mailing, processing and posting customer revenue payments received in bulk mail and drop box mail. Oversees business with US Postal Service.
9. 9. Manages and performs special projects related to customer support operations, customer outreach, enhanced technology and implementation; leads special data analysis projects.
10. 10. Responds to request for information from outside agencies; Metro North Georgia Water Planning District and County Administrator.
11. 11. Handles escalated customer complaints by evaluating issues, determining appropriate resolutions, and authorizing corrective actions in accordance with established best practices.
12. 12. Manages Leak Protection Program insurance program. Is the official Board of Commissioners designee to review and determine eligibility and claim amounts.
13. 14. Manages Low Income Assistance Program.
14. 15. Develops annual customer support and utility billing operations budget.
15. 16. Enters requisitions, manages all billing operation service agreements and contracts for automated financial electronic imaging equipment for electronic deposits according to best accounting standards.
16. 17. Coordinates with County purchasing agents on billing equipment contracts.
17. 18. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years’ experience or service.
• Possession of or ability to readily obtain a valid driver's licenses issued by the State of Georgia for the type of vehicle or equipment operated.

Starting Salary - $55,635.17

Location: Fayette County, GA

Additional Postings available from Fayette County Board of Commissioners