Customer Solutions Specialist- MedHub

Ascend Learning; Leawood (KS); Remote; USD 47,000 - 67,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off and parental leave

Employee assistance program

Wellness programs (Headspace, Airvet)

Job summary

Ascend Learning, a leading healthcare and learning technology company, is seeking a Customer Solutions Specialist to deliver consultative support and troubleshooting for our software. This remote role serves U.S.-based clients and requires strong communication and problem-solving skills.

You will analyze issues, guide customers, and coordinate with internal teams to provide effective workarounds while maintaining thorough documentation.

Qualifications

• High school diploma or GED required; Bachelor’s degree preferred.
• 2+ years of customer-facing experience.
• 1+ years in a customer support role for a web-based software provider.
• Excellent verbal and written communication, especially over the phone.
• Strong attention to detail in a fast-paced environment.

Responsibilities

• Provide prompt, effective responses to customer phone calls and emails.
• Guide clients on using the platform to address program needs.
• Assist with data collection processes to meet accreditation requirements.
• Ensure timely resolution of customer issues and keep documentation up to date.
• Stay current on product offerings and collaborate with internal teams.

Skills

Customer-facing experience

Strong communication

CRM systems

Ticketing software

Microsoft Office

Education

Bachelor’s degree preferred

Tools

CRM systems

Ticketing software

Job description

We Impact Lives Through Purpose-Driven Work in A People First Culture

Ascend Learning, a leading healthcare and learning technology company,is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data-driven solutions across the lifecycle of learning.From testing to certification, Ascend Learning products are used by physicians, emergency medical professionals, nurses, allied health professionals, certified personal trainers, financial advisors, skilled trades professionals and insurance brokers.

Headquartered in Burlington, MA, with additional office locations and hybrid and remote workers in cities across the U.S., Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America’s 2025 Greatest Workplaces as well as America’s Best Places to work for Mental Well-Being for 2025.

We're always looking for talented, passionate professionals to join us in our mission to help change lives. If this sounds like an environment where you'd thrive, read on to learn more.

As an organization fueled by a commitment to elevate the education and training of healthcare professionals, MedHub and BoardVitals offerings drive prominence as leading medical education solutions. MedHub's proven software and expertise enable more than 600 Graduate and Undergraduate Medical Education institutions, Nursing and Health Sciences training programs to exponentially reduce administrative burden, improve data clarity, and maximize institutional oversight. When combined with BoardVitals' exam prep materials and analytics, used by more than 1.5 million students, residents, and practitioners for their board and recertification exams or continuing medical education requirements, the two provide institutional leaders with data-driven insights to inform and advance curriculum effectiveness and, ultimately, physician preparedness. Medhub & BoardVitals are brands in Ascend Learning's healthcare segment.

What You’ll Do

The Customer Solutions Specialist is a client-facing role responsible for delivering consultative support and technical troubleshooting for supported software, including its features, functionality, and underlying technology. This role partners closely with customers to diagnose issues, identify platform gaps and limitations, and provide clear guidance, workarounds, and alternative solutions within established processes and guidelines. When issues require significant system changes or exceed team capabilities, this role escalates to appropriate teams for deeper analysis and resolution.

WHERE YOU’LL WORK

This position will work remotely within the United States preferably EST or CST time zones.

How You’ll Spend Your Time

• Provide prompt, effective responses to incoming customer phone calls and emails, ensuring a high quality support experience.
• Consult with clients to guide them on effectively using the platform to address their program’s specific needs or challenges.
• Advise on and configure data collection processes within client programs to ensure compliance with market accreditation requirements and guidelines.
• Ensure timely resolution of all customer issues and concerns.
• Stay updated on the company’s ever-changing range of products and services.
• Collaborate with internal teams to provide necessary support and assistance.
• Deliver first level technical troubleshooting, applying structured problem solving methods to diagnose and resolve issues efficiently.
• Engage customers in consultative problem-solving through detailed discovery conversations to understand needs, constraints, desired outcomes, and best practices.
• Identify platform gaps and limitations and recommend practical workarounds and alternative approaches aligned to customer goals.
• Apply strong troubleshooting skills to efficiently diagnose and resolve complex issues, coordinating cross-functionally to drive timely outcomes.
• Escalate issues requiring significant system changes, deeper investigation, or action beyond established guidelines to the appropriate teams, providing clear context and documentation.
• Identify and report unusual inquiry trends or system issues.
• Fully document each interaction with customers.
• Able to follow schedule and quickly communicate when out of schedule parameters.

What You’ll Need

• High school diploma or GED required, Bachelor’s degree preferred.
• 2+ years of customer-facing experience.
• 1+ years of experience in a customer support role for a web-based business or software application provider.
• A strong commitment to providing exceptional customer service and building positive relationships with customers, clients, and colleagues.
• Outstanding verbal and written communication skills, with a particular focus on telephone communication.
• Exceptional attention to detail and a highly organized approach to tasks and responsibilities in a fast paced environment.
• Advanced proficiency in using various Microsoft Office applications, enabling efficient and effective completion of tasks.
• Experience in the Medical Education market or with similar markets is a plus.
• Knowledge of customer relationship management (CRM) systems and ticketing software is a plus.

HIRING RANGE

The current full-time, annualized base pay hiring range for this role is $46,844.00-$66,990.00. In accordance with applicable state laws, we are providing the expected pay range for this position. Individual compensation will be determined by various factors, including relevant experience, qualifications, current business needs and local market factors. Most regular, full-time employees are eligible to participate in an Ascend incentive bonus or sales plan.

Benefits

• Health, dental, and vision insurance
• Company paid life Insurance
• 401(k) with company match
• Paid time off and parental leave
• Employee assistance program
• Other wellness programs such as Headspace and Airvet
• Charitable matching program

Fostering A Sense of Belonging

Our values-driven culture unifies our teams and inspires a mindset of action, innovation, and collaboration, with a relentless focus on customers. We seek out and celebrate all people and perspectives and cultivate an inclusive culture where everyone can thrive, feel valued, and be authentic. Our culture is firmly rooted in the belief that by embracing our differences and drawing on diverse perspectives, we are a stronger, more innovative, and more successful organization where employees experience a sense of belonging.

Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S.-based positions with Ascend Learning, LLC must be legally authorized to work in the United States, and verification of employment eligibility will be required at the time of hire.