Customer Service Specialist - Water Services Office

Shelby County; Chelsea (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Shelby County is seeking a front-line Clerk to create the first impression through strong customer service while issuing and selling a variety of instruments. The role requires accurate processing of transactions using county software and collecting payments for services.

You will assist customers in person, by phone, email, and online chat, balance daily receipts, and coordinate with county accounting to meet audit standards.

Qualifications

• High school diploma or GED required.
• Customer service experience with public contact.
• Experience with cash transactions and reconciling a cash drawer.
• Two+ years of computer experience in a work environment.
• Must be available to work multiple locations.
• Must be available to work non-standard hours and more than 40 hours per week when necessary.
• Bonding is required.

Responsibilities

• Maintains professional behavior and excellent customer service.
• Issuances of a variety of instruments related to county operations including registrations, transfers, renewals, replacements, licenses, and reinstatements.
• Addresses and resolves customer concerns relating to county services.
• Assists customers in person, by telephone, email, and online chat as needed.
• Accurately records transactions and balances payments to daily activity reports.
• Performs clerical duties such as filing, monitoring inventory, operating telephone and reception desk and assisting co-workers as needed.
• Processes mail transactions.
• Works closely with County accounting staff to ensure quality of work meets or exceeds State Audit mandates.
• Reads and comprehends pertinent laws and regulations.
• Is flexible and adaptable to changing conditions including surges in transaction volumes and varying workflows.
• Performs all duties in a safe and efficient manner.
• Performs other duties as assigned by supervision.

Skills

Customer service

Cash handling

Computer skills

Multi-location availability

Education

High school diploma or GED

Tools

County software systems

Job description

This front line position creates a first impression of the County. As such, strong customer service skills are key elements of this role. Work involves the issuance and sale of a variety of instruments for Shelby County. This position must accurately process transactions using the County software systems and collect payments related to fees charged based on the type of services requested. Position is expected to provide subject matter expertise on these instruments to help our customers navigate the State laws and requirements for proper issuance. Work involves the operation of equipment commonly found in an office setting. Also performs telephone, reception, email, online chat, drive‑up window and other duties as required in a dynamic office environment.

Duties and Responsibilities

• Maintains professional behavior and excellent customer service.
• Issuances of a variety of instruments related to county operations including but not limited to registrations, transfers, renewals, replacements, licenses, and reinstatements.
• Addresses and resolves customer concerns relating to county services.
• Assists customers in person, by telephone, email, and online chat as needed.
• Accurately records transactions and balances payments to daily activity reports.
• Performs clerical duties such as filing, monitoring inventory, operating telephone and reception desk and assisting co-workers as needed.
• Processes mail transactions.
• Works closely with County accounting staff to ensure quality of work meets or exceeds State Audit mandates.
• Reads and comprehends pertinent laws and regulations.
• Is flexible and adaptable to changing conditions including surges in transaction volumes and varying workflows.
• Performs all duties in a safe and efficient manner.
• Performs other duties as assigned by supervision.

Minimum Requirements

• High school diploma or G.E.D. equivalent.
• Customer service experience with direct contact with the public.
• Experience with cash transactions and reconciling a cash drawer.
• Two or more years of computer experience in a work environment.
• Must be available to work multiple locations.
• Must be available to work non-standard hours and more than 40 hours per week when necessary.
• Bonding is required.

Preferred Requirements

• Post-secondary education that includes courses in Business, Accounting or Finance
• Experience issuing instruments processed through Shelby County.

Working Conditions

Work is sedentary in nature involving a significant amount of sitting, occasional standing, walking and lifting less than 25 pounds.

Physical Requirements

Work is performed in an office environment and normal travel within county may be required.

Examinations

No written or performance examination will be required for this position. Applicants are screened and certified based on an evaluation of their education, training, experience and other requirements as outlined in the Position Announcement and denoted on their job application and responses to the attached supplemental questionnaire.

Pre-Employment/Post Offer Drug Screening

Shelby County is committed to providing and maintaining a drug-free work environment. After receiving a conditional offer of employment, applicants will be required to pass a drug test conducted at a test site designated by the Shelby County personnel Department.

Shelby County, Alabama is an Equal Opportunity Employer. Qualified applicants and considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.