Customer Service Representative-Melville NY-Hybrid

Northwell Health; Melville (NY); On-site; USD 39,000 - 60,000; Full time

Job summary

Northwell Health in Melville, NY is seeking a Customer Service representative to manage calls at the centralized call center, assist with appointment scheduling, relay messages to physicians, and help patients navigate the health system to ensure satisfaction.

The role handles inbound/outbound calls, verifies insurance, documents inquiries, and strives for first-call resolution while maintaining HIPAA confidentiality and fostering a collaborative team environment.

Qualifications

• High School Education or equivalent, required.
• 1-3 years of customer service experience.

Responsibilities

• Interacts with patients and caregivers via phone to provide best-in-class patient experience through the Health System's centralized call center.
• Respond to inbound and outbound patient calls related to scheduling, messages to physician (test results, clinical advice, medication request, ect.), and other patient requests.
• Follows standard escalation process for patients experiencing clinically urgent issues.
• Escalates questions, problems, and significant challenges to more senior team members for direction or subject matter expertise on new or unprecedented assignments.
• Accurately schedule patient appointments in a complex care setting using guided decision support technology.
• Fully register and verify insurance eligibility.
• Exercises independent judgment on basic or moderately complex issues regarding job and related tasks.
• Assesses the callers need, responds with critical judgment, and ensures the appropriate resolution for the inquiry or issue.
• Provides first call resolution and advocates for patients/care givers.
• Proactively monitors areas of concern or uncertainty related to access issues and suggest possible resolutions to optimize best outcome.
• Supports revenue cycle goals by minimizing potential financial risk through accurate patient insurance and demographic registration activities.
• Maintains patient health information and protects confidentiality in accordance with HIPPA guidelines.
• Promotes a positive and productive environment, supporting teamwork and communication.
• Identifies specific patient needs and uses the appropriate call handling technique practices while supporting the patient on how to navigate the health system.
• Uses documented procedures, policy manuals, knowledgebase, and other reference materials to assist in answering various general inquiries and issues.
• Documents inquiries, issues, transactions, and other relevant information for health system tracking.
• Communicates clearly and timely with patients and interfaces with practices.
• Performs other related duties pertinent to delivering an easy and complete experience for the patient.

Skills

Customer service

Education

High School diploma or equivalent

Job description

Melville, Suffolk, United States

Job Info

• Job Identification 171099
• Job Category Patient and Customer Experience
• Posting Date 09/02/2026, 02:28 PM
• Locations 330 S. Service Road, Melville, NY, 11747, US
• Job Schedule Full time
• Minimum Salary/Range* 39,289.9700
• Maximum Salary/Range* 59,800.0700
• Shift Days
• Shift Begin Time 9:00 AM
• Shift End Time 5:00 PM
• Schedule Full Time
• Requisition Primary Location Melville, NY, United States

Job Description

Manages patient calls to the Health System's enterprise-wide centralized call center. Assists with appointment scheduling, messaging physicians (test results, clinical advice, medication request, etc.), and patient navigation to support Health System goals. Fulfills patient needs, resolves issues, and ensures patient satisfaction.

Job Responsibility

1. Interacts with patients and caregivers via phone to provide best-in-class patient experience through the Health System's centralized call center. Performs a variety of technical service/support duties that may require practical or specialized knowledge.
2. Respond to inbound and outbound patient calls related to scheduling, messages to physician (test results, clinical advice, medication request, ect.), and other patient requests.
3. Follows standard escalation process for patients experiencing clinically urgent issues.
4. Escalates questions, problems, and significant challenges to more senior team members for direction or subject matter expertise on new or unprecedented assignments.
5. Accurately schedule patient appointments in a complex care setting using guided decision support technology.
6. Fully register and verify insurance eligibility.
7. Exercises independent judgment on basic or moderately complex issues regarding job and related tasks.
8. Assesses the callers need, responds with critical judgment, and ensures the appropriate resolution for the inquiry or issue.
9. Provides first call resolution and advocates for patients/care givers.
10. Proactively monitors areas of concern or uncertainty related to access issues and suggest possible resolutions to optimize best outcome.
11. Supports revenue cycle goals by minimizing potential financial risk through accurate patient insurance and demographic registration activities.
12. Maintains patient health information and protects confidentiality in accordance with HIPPA guidelines.
13. Promotes a positive and productive environment, supporting teamwork and communication.
14. Identifies specific patient needs and uses the appropriate call handling technique practices while supporting the patient on how to navigate the health system.
15. Uses documented procedures, policy manuals, knowledgebase, and other reference materials to assist in answering various general inquiries and issues.
16. Documents inquiries, issues, transactions, and other relevant information for health system tracking.
17. Communicates clearly and timely with patients and interfaces with practices.
18. Performs other related duties pertinent to delivering an easy and complete experience for the patient.

Job Qualification

• High School Education or equivalent, required.
• 1-3 years of customer service experience.

*Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

It is Northwell Health’s policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

Northwell Health reserves the right to amend all terms of employment.