Customer Service Representative

Azelis; Warwick (RI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health care

Dental insurance

Vision insurance

Life insurance

HSA

FSA

Disability (short/long term)

401k with matching

PTO and personal days

Paid holidays

Job summary

Azelis is seeking an experienced Customer Service Representative to join our Warwick, RI team. The role focuses on timely order processing, accurate data entry, and clear communication with customers and internal teams.

Responsibilities include handling orders, shipments, sample requests, and general office duties within a collaborative environment. The ideal candidate will multi-task, organize work, and deliver excellent customer service daily.

Qualifications

• 4-year college degree preferred.
• Ability to multi-task and manage competing demands.
• Organize work to meet customer and corporate needs.
• Prioritize tasks and communicate clearly with customers.

Responsibilities

• Answer telephone and follow up as needed.
• Process orders: enter, allocate inventory, arrange shipments.
• Update customers on delivery status and PO instructions.

Skills

Multitasking

Prioritization

Organization

Communication

Teamwork

Education

Bachelors degree or equivalent

Tools

Chempax

Job description

Azelis As a leading global innovation service provider in the specialty chemicals and food ingredients industry, we are committed to creating value for principals and customers while providing a great work environment and career opportunities.

Azelis has 4,200+ employees across 65 countries worldwide. We work with around 2,800 principals to provide a diverse range of innovative products/services to 63,000+ customers.

Our industry-dedicated sales teams have specialist product and application knowledge, combined with business know-how, enabling us to add value in all business relationships.

We’re always looking to add new talent to our team and encourage and support the personal and professional growth of all employees.

We are seeking an experienced and innovative Customer Service Representative to join our dynamic team.

Position Summary

Process orders from customers in a timely manner, ensuring order accuracy and compliance with customer requirements. Handle other customer requests or issues that may or may not relate directly to an order, process sample requests and assist in handling general office duties that are assigned to the customer service department.

Key Strengths

• Pleasant demeanor.
• Good communications skills.
• Strong verbal, written communication and interpersonal skills.
• Good computer skills.
• Ability to handle multiple tasks at the same time.
• Ability to prioritize tasks.
• Good efficiency and accuracy skills.
• Excellent organizational skills.
• Ability to collaborate with the multiple levels within the organization
• Willingness to serve the customer and meet their requirements/requests in a professional and timely manner.
• Ability to work as a team member

Position Requirements

• 4 year college graduate (preferred)
• Must be able to multi-task
• Ability to organize work as required to meet customer demands or corporate demands
• Ability to prioritize work, determining what is critical and needs to be completed

Reports To: Customer Service Manager

Direct Reports: None

Areas Of Responsibility

• Answer telephone and follow up as needed.
• Order processing – includes taking the order, printing the order, allocating inventory/completing a purchase order for direct shipments, arranging freight and meeting customer specific instructions.
• Order Acknowledgement – includes updating comments for all orders, timely updates to the customer on the delivery of their PO’s, and review of customer’s PO instructions to Chempax comments for accuracy
• Interface with customers as necessary regarding their order and resolve any problems that may occur.
• Process Direct shipments with suppliers and carriers.
• Process Sample Requests.
• Handle customer complaints including documentation, disposition and corrective action.
• Maintain the Certificate of Analysis files.
• Maintain and update customer information such as address, telephone number, etc. in Chempax.
• Update customer comments with regard to specific customer requirements.
• General office duties such as filing, copying, faxing, and word processing.
• Maintain a clean and safe working environment at all times
• Promote teamwork within department and across all departments and affiliates

Top Benefits Or Perks

• Benefits: Health care, dental, vision, life insurance, HSA, FSA, Long-term & Short-term Disability
• Retirement 401k & matching
• PTO and Personal Days
• Paid Holidays
• Career development/ Mentorship program