Customer Service Representative

Vantage; Port Reading (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Holidays

Collaborative environment

Job summary

Vantage Apparel seeks a Customer Service Representative in Port Reading, NJ, to serve as the primary contact for customers, Sales Representatives, and internal teams. You will manage inquiries and orders from entry through delivery, ensuring accuracy, timely fulfillment, and proactive issue resolution.

The role requires strong communication, organizational skills, and a customer-first mindset, with a focus on maintaining a positive customer experience throughout the order lifecycle.

Qualifications

• Proven customer service experience with a strong commitment to quality service.
• Exhibit strong organizational skills and attention to detail.
• Ability to effectively prioritize and manage multiple orders, projects, and deadlines.
• Strong follow-up and active listening skills with a proactive and responsive approach to customer needs.
• Strong problem-solving skills with the ability to identify issues, evaluate solutions, and take appropriate action.
• Ability to work independently while collaborating effectively with individuals at all levels of the organization.
• Exhibit outstanding written and verbal communication skills, ensuring clear and effective interaction with clients and team members.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage the full order lifecycle, including order review, entry, maintenance, and monitoring to ensure accuracy and timely fulfillment.
• Review orders in Impress, proofs, and supporting documentation for accuracy, resolve discrepancies, and obtain required approvals before production in accordance with SOPs.
• Provide timely and professional support to customers, Sales Representatives, and key accounts, including inquiries, order status, issue resolution, and follow-up.
• Monitor orders through production and shipment, proactively addressing delays and partnering with internal teams to support on-time delivery and customer satisfaction.
• Coordinate customer-supplied goods, order uploads, returns, repairs, credits, payments, and related activities with appropriate departments.
• Manage account-specific requirements, including licensing, royalties, commissions, UPCs, barcodes, hang tags, customer portals, and other specialized program requirements.
• Partner with the Webstore team and cross-functional departments to support new customer programs, onboarding, and order processes.
• Coordinate customer account setup, logo mockups, colorways, and required order or program documentation.
• Serve as a knowledgeable resource on Vantage products, decoration methods, systems, processes, and customer-specific requirements.
• Follow established SOPs, company policies, and customer requirements while identifying opportunities to improve efficiency, quality, and customer experience.
• Perform other duties and responsibilities as assigned by the Customer Service Leadership Team.

Skills

Customer service

Organizational skills

Multitasking

Communication

Problem solving

Independence

Active listening

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Excel

Outlook

Word

PowerPoint

Job description

Description

What sets us apart?

• Competitive compensation plan, base salary, and annual incentive
• Health Benefits: medical, dental, vision, short term and long- term disability and wellness programs
• 401-k plan with company match
• Comprehensive Paid Time Off and Holidays
• Collaborative and Innovative work environment

COMPANY OVERVIEW

Vantage Apparel is a leading global supplier of custom logo apparel, offering a wide range of high-quality garments and accessories for corporate, promotional, and teamwear needs. As the exclusive provider of Greg Norman®, POLO® Ralph Lauren®, Xtreme Visibility™, Redwood Classics™, and Lane Seven Apparel, Vantage has been the industry’s top-awarded decorator for 30 consecutive years. Since joining forces with Lynka in 2021 to expand our European presence, we have continued to grow our global reach while earning recognition as an ASI Top 40 Supplier and a PPAI Gold Pyramid Top 100 Supplier (#12 in 2025). With more than four decades of experience and multiple “Best Places to Work” honors, Vantage has been the leading B2B innovator in the promotional apparel industry since 1977, delivering exceptional service and innovative solutions to customers worldwide.

ROLE HIGHLIGHTS

The Customer Service Representative serves as a primary point of contact for customers, Sales Representatives, and internal teams, providing professional support and managing inquiries and orders throughout the order lifecycle from entry through delivery. This role ensures order accuracy, timely processing and fulfillment, proactive resolution of potential issues and customer concerns, and a positive customer experience. The representative maintains strong knowledge of the Company’s products, services, processes, and systems to effectively support customers, Sales Representatives, and internal teams.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manage the full order lifecycle, including order review, entry, maintenance, and monitoring to ensure accuracy and timely fulfillment.
• Review orders in Impress, proofs, and supporting documentation for accuracy, resolve discrepancies, and obtain required approvals before production in accordance with Standard Operating Procedures (SOPs).
• Provide timely and professional support to customers, Sales Representatives, and key accounts, including inquiries, order status, issue resolution, and follow-up.
• Monitor orders through production and shipment, proactively addressing delays and partnering with internal teams to support on-time delivery and customer satisfaction.
• Coordinate customer-supplied goods, order uploads, returns, repairs, credits, payments, and related activities with appropriate departments.
• Manage account-specific requirements, including licensing, royalties, commissions, UPCs, barcodes, hang tags, customer portals, and other specialized program requirements.
• Partner with the Webstore team and cross-functional departments to support new customer programs, onboarding, and order processes.
• Coordinate customer account setup, logo mockups, colorways, and required order or program documentation.
• Serve as a knowledgeable resource on Vantage products, decoration methods, systems, processes, and customer-specific requirements.
• Follow established SOPs, company policies, and customer requirements while identifying opportunities to improve efficiency, quality, and customer experience.
• Perform other duties and responsibilities as assigned by the Customer Service Leadership Team.

Requirements

Ideal Candidate Profile

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proven customer service experience with a strong commitment to quality service and customer satisfaction.
• Exhibit strong organizational skills and attention to detail.
• Ability to effectively prioritize and manage multiple orders, projects, and competing deadlines.
• Strong follow-up and active listening skills with a proactive and responsive approach to customer needs.
• Strong problem-solving skills with the ability to identify issues, evaluate solutions, and take appropriate action.
• Ability to work independently while collaborating effectively with individuals at all levels of the organization.
• Exhibit outstanding written and verbal communication skills, ensuring clear and effective interaction with clients and team members.

EDUCATION AND/OR EXPERIENCE COMPUTER SKILLS

• High school diploma, with a college degree preferred.
• Have knowledge of consumer journey mapping to ensure best-in-class experiences.
• Demonstrated high proficiency with Microsoft Office Suite, including word, Excel, Outlook and PowerPoint.

At Vantage Apparel we are committed to equal employment opportunities regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.