Customer Service Representative

Balchem Corporation; Montvale (NJ); On-site; USD 60,000 - 70,000; Full time

Job summary

Balchem Corporation in Montvale, New Jersey, is seeking a Customer Service Representative to manage complex domestic and international orders from entry through delivery, partnering with Product Management, Supply Chain, Sales, and Production to ensure accurate fulfillment and exceptional service.

The role requires ERP experience (SAP or MS Dynamics 365) and strong communication, attention to detail, and the ability to coordinate export logistics and documentation across time zones.

Qualifications

• Experience in manufacturing or B2B environments is required.
• Experience with domestic and international orders including export docs.
• Proven ability to manage complex order flows in a fast-paced setting.
• Excellent communication and organizational skills.

Responsibilities

• Manage end-to-end customer orders domestically and internationally.
• Act as primary contact for inquiries, status updates, and escalations.
• Collaborate with Product Management, Supply Chain, and Sales.
• Coordinate with Logistics for export documentation and shipments.
• Identify risks and communicate mitigation plans; drive improvements.
• Maintain compliance with company policies and quality standards.

Skills

ERP systems

Customer service

Cross-functional work

Spanish proficiency

Portuguese proficiency

Export/logistics coordination

Tools

SAP

MS Dynamics 365

Job description

Company Overview

Balchem is committed to making the world a healthier place by delivering trusted, innovative, and science-based solutions for the health and nutritional needs of the world. Balchem employs approximately 1,400 employees worldwide who provide the service, quality, and technology that enables our customers to win with their customers. We have built a reputation for delivering results to all of our stakeholders. Founded in 1967, Balchem, a Maryland corporation, became a publicly‑traded company in 1970 and is listed on Nasdaq under the symbol “BCPC.” Our corporate headquarters is located in Montvale, New Jersey, and we have a broad network of sales offices, manufacturing sites, and R&D centers, primarily located in the U.S. and Europe. The Company consists of three business segments: Human Nutrition and Health, Animal Nutrition and Health, and Specialty Products.

Position Summary

The Customer Service Representative (CSR) reports to the Customer Service Manager. The CSR is responsible for managing complex domestic and international customer orders from entry through delivery, while serving as a key cross‑functional partner across Product Management, Supply Chain, Sales, Production, Accounting, Quality, and Logistics. This role requires a high level of ownership, judgement, and proactive communication to ensure seamless order execution, exceptional customer experience, and alignment with business priorities.

Essential Functions

• Manage and process customer orders end-to-end, ensuring accuracy, timeliness, and adherence to customer requirements
• Serve as a primary point of contact for customers, proactively managing inquiries, order status, issues, and escalations in a professional and solutions-oriented manner
• Collaborate closely with Product Management to support product launches, product changes, customer‑specific requirements, and issue resolution
• Partner cross‑functionally with Supply Chain, Production, and Planning to ensure order fulfillment aligns with inventory availability, production schedules, and customer commitments
• Work with domestic and international customer service teams to ensure consistent communication, process alignment, and global account support
• Coordinate with logistics, shipping, and freight forwarders for domestic and international shipments, including export documentation, SLI completion, and freight quote management
• Proactively identify supply or fulfillment risks and communicate mitigation plans to internal stakeholders and customers
• Handle complex customer issues including complaints, returns, and credits with a high level of ownership and follow-through
• Drive continuous improvement by identifying process inefficiencies and recommending solutions to enhance customer service and cross‑functional workflows
• Maintain compliance with all company safety policies and procedures
• Perform other related duties as required

Requirements

• Customer service experience in a manufacturing, ingredients, or similar B2B environment required
• Demonstrated experience working in cross‑functional teams, including collaboration with Product Management, Supply Chain, and global customer service teams required
• Experience managing both domestic and international customer accounts, including export documentation and logistics coordination required
• Strong ERP experience (SAP, Microsoft Dynamics 365, or equivalent) and proficiency in Microsoft Office (Excel, Outlook, Teams)
• Proven ability to manage complex order flows, multi‑step processes, and competing priorities in a fast‑paced environment
• Strong problem‑solving skills with the ability to make independent decisions and escalat appropriately
• High attention to detail with excellent organizational and follow‑up skills
• Excellent written and verbal communication skills, with ability to interface effectively with customers and internal stakeholders at all levels
• Experience in a regulated or quality‑driven industry (e.g., food, pharma, supplements, chemicals) preferred
• Understanding of international trade/export processes preferred
• Fluent in English and proficient in Spanish, and Portuguese preferred

Working Conditions

• Primarily office‑based, with extended periods working at a computer and communicating via phone and email
• Ability to support customers across multiple time zones, including East Coast and LATAM region

The expected salary range for this position is $60,000 -$70,000 a year.

Balchem is committed to a workplace culture that values and promotes diversity, inclusion, equal employment opopportunities, and a work environment free of harassment and hostility.