Customer Service Representative

DiaMedical USA; Michigan; On-site; USD 38,000 - 52,000; Full time

Job summary

An established industry player in medical equipment distribution is seeking a detail-oriented Customer Service Representative to join their team in Farmington Hills, MI. This role focuses on providing exceptional service to clients, handling returns, and managing orders effectively. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication skills and a commitment to accuracy. With a mission to enhance healthcare quality, this innovative company offers a dynamic workplace where your contributions will directly impact the healthcare community. If you are passionate about customer service and eager to make a difference, this opportunity is for you.

Benefits

Medical Insurance

Dental Insurance

401(k) with Company Match

Paid Time Off

Paid Company Holidays

Casual Dress Code

Qualifications

• Minimum Bachelor's degree in Business or related field required.
• 3 years of related experience or equivalent combination of education and experience.

Responsibilities

• Provide professional service to customers by building relationships and responding to needs.
• Accountable for accurate order entry and management within the ERP system.
• Collaborate with service and sales teams to ensure timely product delivery.

Skills

Customer Service Experience

Logistics Knowledge

Written Communication

Verbal Communication

Problem Solving

Detail Orientation

Multitasking

ERP Software Experience

Education

Bachelor's Degree in Business

Tools

NetSuite

Job description

3 days ago Be among the first 25 applicants

We are looking for a detail-focused person to join our Customer Service team. You will be handling returns, entering and tracking orders, and working closely with our clients. Please read the full description below for all the details:

DiaMedical USA is a fast-growing medical equipment distributor looking to fill a Customer Service

Representative position in our Farmington Hills, MI office. At DiaMedical USA, our mission is to improve quality healthcare by acting as a turnkey solution for healthcare facilities and educational institutions, allowing clinicians and instructors to prioritize patient care. As one of the largest healthcare and education equipment providers in the country, we achieve our mission by simplifying the purchasing process and operating as a single source supplier of over 1,500 healthcare and instructional manufacturers.

The Customer Service Representative is responsible for providing professional, highly responsive service to our clients by building and maintaining relationships, responding to customers’ needs, supporting customers, and delivering exceptional customer care. This position collaborates with managers, sales team, office staff, technicians, customers, and others to help ensure DiaMedical provides expert customer service.

The focus of this role is on consistently producing accurate and high-quality detailed work based on established guidelines and standards. Helpful and supportive communication with others is based on knowledge of repetitive job routines and procedures gained from on-the-job experience. The job environment promotes steady, methodical work so routines can be completed on time and error-free.

Key Responsibilities and other duties as assigned:

• Provide professional, highly responsive service to our customers by building and maintaining relationships; responds to customers’ needs on product questions, availability and order status; and proactively anticipates problems for customers using daily reporting functions.
• Accountable for accurate and efficient order entry and management within the ERP system.
• Provide and maintain monthly administrative reports and individual contributor metrics.
• Collaborate with the service and sales team to ensure timely delivery of products or scheduling of service appointments.
• Set pick-up and delivery appointments with warehouses as necessary.
• Manages technical pre-and post-sales support calls from initial contact to issue resolution.
• Process and respond to customer inquiries, returns and warranties through NetSuite software.
• Enter accurate return transaction data, deductions, shipping, warranty info, fulfillment errors, etc.
• Communicate effectively with internal and external groups on high priority orders and customers.
• Monitor and respond to a high volume of designated customer service emails throughout the day.
• Prioritize tracking and appointment setting based on time constraints and customer priority needs.
• Provide FedEx labels for customer returns as necessary.
• Ensure that appropriate actions are taken to resolve customers’ problems and concerns.
• Participate in weekly departmental meetings as required.
• Inform management of complaint trends, problems, and/or feedback from customers.
• Maintain confidentiality of DiaMedical proprietary business and customer information.
• Cheerful in the face of challenges and able to always maintain a positive demeanor.
• Organized and prepared for each call with company and product information.
• Adaptable and able to handle each customer’s need and expected results.
• Good listener but questions appropriately to gather information necessary to satisfy the customer.
• Conducts a complete analysis of the situation to offer multiple solutions.

Education:

• Minimum Bachelor’s degree in Business or a related field and 3 years of related experience or equivalent of 3 years combination of education and experience.

Skills and Experience:

• Previous customer service experience required; logistics experience preferred.
• Knowledge of principles and processes for providing customer service including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Excellent written and verbal communication skills with an emphasis on the flow of listening and understanding customer’s or vendor’s needs with asking appropriate questions, explaining in easy-to-understand terms with a high focus on looking for ways to help the customer.
• Ability to work in teams and a group environment.
• Detail oriented and works with a high degree of accuracy.
• Ability to adapt to changes in a fast-paced work environment.
• Excellent problem solving and critical thinking skills.
• Ability to multitask at a high level.
• Handle confidential financial and personal information appropriately.
• Ability to tactfully handle stressful and difficult situations.
• Strong problem-solving skills.
• ERP or Order Entry software experience preferred.

Benefits and Compensation:

• Competitive wages.
• Medical and dental insurance coverage options.
• 401(k) with company match.
• Paid time off and paid company holidays.
• Casual dress code.
• The opportunity to make a difference in the ever-growing healthcare field.

Physical and Cognitive Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis and may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit, talk, hear; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; lift and/or move up to15 pounds. No employee is authorized to lift weight over 50 pounds without assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This role requires the individual to be able to understand routine problems, opposing points of view on routine issues, and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule; apply common sense, analyze and make decisions which have moderate impact on the immediate work unit and monitor impact outside immediate work unit; express written and spoken word for internal and external communications, understand, interpret, and follow written and oral instructions, and complete routine and basic forms, letters, and reports; and use basic mathematical skills including ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.

DiaMedical is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. Information is available here: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service

• Industries

  Medical Equipment Manufacturing

Referrals increase your chances of interviewing at DiaMedical USA by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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