Customer Service Representative

Weichert, Realtors Innovations.; Brandon (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Weichert, Realtors Innovations is seeking a Customer Service Representative to support daily office operations and deliver a positive experience for clients, prospective customers, and partners. You will respond to inquiries, coordinate scheduling, maintain records, and route questions to the appropriate real estate team members.

The ideal candidate is organized, detail-oriented, professional in person and on the phone, and proficient with common office software.

Qualifications

• High school diploma or equivalent required.
• Excellent written and verbal communication with customers and colleagues.
• Strong interpersonal and customer-focused approach.
• Good organizational skills; manage multiple inquiries and tasks.
• Basic to intermediate computer proficiency; email, word processing, spreadsheets, calendars.
• Maintain accurate customer records and document interactions.
• Professional telephone and email etiquette; courteous communication.
• Commitment to confidentiality and handling sensitive information.
• Dependable, punctual, and willing to learn new procedures and systems.

Responsibilities

• Serve as primary contact for routine inquiries via phone, email, and other channels.
• Welcome customers professionally and listen to their needs.
• Direct property-related inquiries to the appropriate agent or team member.
• Assist with scheduling appointments and coordinating follow-ups.
• Maintain accurate customer records and follow-up information in company systems.
• Monitor outstanding inquiries and ensure timely attention.
• Address routine concerns and escalate complex issues as needed.
• Provide administrative support with correspondence, document organization, and data entry.
• Communicate relevant information clearly to colleagues to support service delivery.
• Follow office procedures and protect confidential information.

Skills

Communication skills

Interpersonal skills

Organizational skills

Computer literacy

Telephone etiquette

Attention to detail

Confidentiality

Reliability

Willingness to learn

Education

High school diploma or equivalent

Tools

CRM systems

Job description

Customer Service Representative

Company: Weichert, Realtors Innovations

About the Role

Weichert, Realtors Innovations is seeking a professional, approachable, and customer-focused Customer Service Representative to support our daily office operations and help deliver a positive experience for clients, prospective customers, and business partners.

The successful candidate will play an important role in maintaining strong customer relationships by responding to inquiries, coordinating appointments, providing general information, and ensuring that requests are directed to the appropriate members of the real estate team. This position combines customer communication, problem-solving, and administrative support to help keep office operations organized and responsive.

We are looking for someone who genuinely enjoys helping people, communicates with clarity and courtesy, and takes pride in delivering reliable service. The ideal candidate is organized, attentive to detail, comfortable using standard office technology, and able to manage multiple responsibilities while maintaining a professional and positive attitude.

This is an opportunity for a service-oriented individual to contribute to a collaborative real estate office while developing valuable customer service, communication, and administrative skills.

Key Responsibilities

• Serve as a primary point of contact for routine customer inquiries received by telephone, email, and other approved communication channels.
• Welcome customers professionally, listen carefully to their needs, and provide helpful information within the scope of the position.
• Respond to general questions about office services and direct property-related inquiries to the appropriate real estate agent or team member.
• Assist with scheduling appointments, coordinating communications, and arranging follow-up with customers and prospective clients.
• Maintain accurate customer records, contact details, inquiry notes, and follow-up information in the relevant company systems.
• Monitor outstanding inquiries and follow up as appropriate to help ensure requests receive timely attention.
• Address routine customer concerns respectfully and refer complex issues to the appropriate supervisor or team member.
• Provide administrative assistance with correspondence, document organization, data entry, and other office support activities.
• Communicate relevant customer information clearly and professionally to colleagues to support effective service delivery.
• Maintain confidentiality when handling customer information, business records, and other sensitive company information.
• Follow established office procedures and applicable policies when communicating with customers and managing requests.
• Contribute to a welcoming, organized, and professional environment that reflects positively on the company.

Qualifications and Professional Attributes

The ideal candidate will demonstrate strong communication skills, sound judgment, reliability, and a genuine commitment to customer satisfaction. They should be comfortable interacting with people from different backgrounds, managing routine inquiries, and learning the processes and systems used within a real estate office.

Previous customer service, administrative, or office experience is an advantage. Candidates who demonstrate the required communication, organizational, and interpersonal skills and are willing to learn may also be considered.

What Success Looks Like

Success in this role means ensuring that customers feel heard, inquiries are handled professionally, information is recorded accurately, and follow‑up is completed reliably. The successful candidate will help the real estate team stay organized, strengthen customer relationships, and maintain a consistent standard of service throughout daily operations.

Work Environment

The Customer Service Representative works collaboratively with the real estate office team to support customer communications and routine administrative operations. The position requires professionalism, attention to detail, discretion, and the ability to adapt to changing priorities while maintaining a courteous and helpful approach.

Specific work arrangements, schedule, compensation, and applicable employment terms will be provided in the job listing and discussed during the hiring process.

Qualifications and Requirements

Weichert, Realtors Innovations is seeking a dependable, professional, and customer‑focused individual who takes pride in providing helpful service and maintaining positive working relationships. The ideal candidate will demonstrate strong communication skills, sound judgment, attention to detail, and a genuine commitment to ensuring that customer inquiries are handled efficiently and respectfully.

Required Qualifications

• High school diploma or equivalent.
• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and courteously with customers, colleagues, and business contacts.
• Strong interpersonal skills and a customer‑oriented approach to answering questions, understanding customer needs, and providing appropriate assistance.
• Good organizational skills, with the ability to manage multiple inquiries, prioritize responsibilities, and complete assigned tasks within established timelines.
• Basic to intermediate proficiency with computers, email, word‑processing applications, spreadsheets, calendars, and other standard office tools.
• Ability to maintain accurate customer records, document interactions, and follow established procedures for handling inquiries and requests.
• Professional telephone and email etiquette, including the ability to communicate information accurately and maintain a courteous tone when addressing concerns.
• Strong attention to detail and the ability to recognize when an inquiry requires additional review or assistance from a supervisor or appropriate team member.
• Commitment to protecting confidential customer information and handling company records responsibly.
• Dependable work habits, punctuality, accountability, and a willingness to learn new procedures and systems.
• Ability to work independently on assigned responsibilities while collaborating effectively with colleagues and management.

Preferred Qualifications

• Previous experience in customer service, client relations, reception, administrative support, or another customer‑facing role.
• Experience responding to customer inquiries by telephone, email, or other approved communication channels.
• Familiarity with customer relationship management (CRM) systems, electronic databases, or customer‑service platforms.
• Experience scheduling appointments, recording customer interactions, coordinating follow‑ups, and maintaining organized records.
• Familiarity with real estate services, property‑related inquiries, or brokerage office operations is an advantage but is not required.
• Experience handling routine customer concerns professionally and referring more complex matters to the appropriate person.
• Demonstrated ability to learn new software, follow company procedures, and adapt to changing daily priorities.

Core Skills and Professional Attributes

Customer Service Excellence: Demonstrates patience, courtesy, and a genuine interest in helping customers receive timely and appropriate assistance.

Communication: Shares information clearly, listens attentively, asks relevant questions, and maintains a professional approach in written and verbal interactions.

Organization and Accuracy: Maintains reliable records, manages competing priorities, and follows through on outstanding requests.

Problem‑Solving: Approaches routine concerns calmly, identifies practical next steps, and recognizes when escalation is necessary.

Teamwork and Collaboration: Works constructively with colleagues, supports effective communication, and contributes to a respectful and productive workplace.

Professionalism and Accountability: Takes responsibility for assigned duties, respects confidentiality, and consistently follows established policies and procedures.

Adaptability and Learning: Demonstrates initiative and a willingness to learn company systems, service standards, and relevant real estate office processes.

Training and Development

Role‑specific orientation and training will be provided as appropriate to help the successful candidate understand company procedures, customer‑service expectations, office systems, and the responsibilities associated with the position.

Candidates who demonstrate strong communication skills, reliability, professionalism, and a willingness to learn are encouraged to apply. Previous real estate experience is beneficial but is not essential unless specifically required for the duties assigned.

Applicants must meet the applicable work‑authorization requirements for the advertised location and employment arrangement.

Benefits and Professional Development

Position: Customer Service Representative.

Company: Weichert, Realtors Innovations.

At Weichert, Realtors Innovations, we recognize that our team members play an important role in delivering a positive customer experience and supporting the daily operations of our real estate office. We value professionalism, reliability, teamwork, and a genuine commitment to helping people.

We strive to maintain a respectful and supportive work environment where employees can contribute their skills, develop professionally, and take pride in the quality of their work.

Depending on the employment arrangement, eligibility requirements, and applicable company policies, benefits and workplace opportunities may include the following:

Compensation and Workplace Support

• Competitive Compensation: Compensation aligned with the responsibilities of the position, relevant experience, qualifications, and the company’s established pay practices.
• Structured Onboarding and Training: Guidance to help new team members understand their responsibilities, company procedures, customer‑service expectations, and relevant office systems.
• Professional Development: Opportunities to strengthen communication, customer relations, problem‑solving, organization, and administrative skills through practical experience.
• Collaborative Work Environment: The opportunity to work alongside colleagues and real estate professionals in a team‑oriented office setting.
• Workplace Tools and Resources: Access to appropriate systems, equipment, and resources needed to perform assigned responsibilities effectively.
• Career Development: Opportunities to expand skills and take on additional responsibilities based on performance, experience, and business needs.
• Supportive Team Culture: An environment that values respectful communication, accountability, cooperation, and a professional approach to customer service.
• Paid Leave and Time Off: Applicable leave benefits where offered by company policy and subject to eligibility and employment terms.
• Employee Recognition: Opportunities for contributions, initiative, and consistent performance to be recognized in accordance with company practices.
• Additional Benefits: Other employee benefits or programs may be available where offered for the position and subject to the applicable eligibility requirements.

Our Commitment to Employees

We believe that a positive workplace begins with clear expectations, professional communication, and appropriate support. Our goal is to help team members understand their responsibilities, develop confidence in their work, and contribute meaningfully to the customer experience.

As a Customer Service Representative, you will have the opportunity to apply your communication and organizational skills while supporting customers and helping maintain efficient office operations.

Specific compensation, benefits, working arrangements, and eligibility requirements will be communicated during the recruitment process and confirmed in accordance with the applicable employment terms and company policies.