Customer Service Representative

fortisfiresafety; Boynton Beach (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid vacation and sick time

Company Paid Holidays

Additional paid time off for life/bere

401(k) retirement plan with company-mp

Medical, Dental, and Vision insurance

Short-term/Long-term disability

Life Insurance

Career Advancement Opportunities

Job summary

LifeSafety Management is seeking a motivated Customer Service Representative / Service Dispatcher to join our team. This role coordinates daily service operations, schedules technicians, and maintains accurate service records to ensure excellent customer support.

The ideal candidate has 3+ years in customer service, dispatching, or similar admin support, with strong communication and multitasking abilities in a fast-paced environment. Fire/life-safety industry experience is preferred.

Qualifications

• High school diploma or GED required.
• 3+ years in customer service, dispatching, or similar admin role.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and work under pressure.
• Strong problem-solving skills and sound judgment.
• Proficiency in Microsoft Office and ability to learn scheduling/dispatch software.
• Professional, customer-focused attitude and teamwork.
• Experience in fire protection or life safety is a plus.

Responsibilities

• Answer incoming customer calls and respond to service requests with professional, courteous support.
• Schedule, dispatch, and track service technicians and drivers for efficient service delivery.
• Create and maintain service work orders with accurate documentation and follow-up.
• Communicate service updates and job status to customers throughout the process.
• Maintain and renew fire alarm system certificates and update databases as required.
• Enter low-voltage repair reports into the Compliance Engine database.
• Develop knowledge of company services, products, procedures, and pricing to assist customers.
• Address customer complaints and service concerns professionally, coordinating with management when needed.
• Collaborate with technicians, management, and other departments to support daily operations and improve efficiency.
• Assist in improving customer service processes, dispatch procedures, and administrative workflows.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Multitasking

Problem-solving

Microsoft Office

Dispatch software

Scheduling software

CRM software

Customer management software

Education

High school diploma or GED

Tools

Microsoft Office

Dispatch software

Scheduling software

CRM software

Customer management software

Job description

Company Overview

At Fortis Fire & Safety, we provide industry-leading fire protection & security services across the United States. Our ever-growing footprint can be seen in California, Florida, North Carolina, and Chicago, and we are acquiring new brands all the time.

We are proud to work together as one team under the Fortis Fire & Safety family, which includes CJ Suppression, Diversified Systems, Inc., Integrated Fire & Security Solutions, LaMarco Systems, LifeSafety Management, Piper Fire Protection, and VFS Fire & Security Services. United by a shared mission, we deliver comprehensive fire protection and security solutions nationwide.

Joining Fortis means becoming part of a nationwide, next-generation fire protection company. We're dedicated to a People-First philosophy, where we invest in our team through training and development, as well as a competitive benefits package. In return, we expect the very best from each of our employees every day.

Benefits

• Paid vacation and sick time
• Company Paid Holidays
• Additional paid time off for life events (e.g., jury duty, bereavement)
• Competitive compensation
• 401(k) retirement plan with competitive company match
• Medical, Dental, and Vision insurance
• Short-term/Long-term disability insurance
• Life Insurance
• Career Advancement Opportunities and more!

This is a general overview of benefits. Specific eligibility and coverage details will be provided during the hiring process

Job Summary

LifeSafety Management is seeking a motivated, organized, and customer-focused Customer Service Representative / Service Dispatcher to join our team. This position plays an important role in ensuring excellent customer service, coordinating daily service operations, scheduling technicians, and maintaining accurate service records.

The ideal candidate has experience in customer service, dispatching, and administrative support. Experience in the construction, fire alarm, or life safety industry is preferred. If you thrive in a fast-paced environment, communicate effectively, and can manage multiple priorities while maintaining attention to detail, we encourage you to apply.

Essential Duties and Responsibilities

• Answer incoming customer calls, respond to service requests, and provide professional, courteous customer support.
• Schedule, dispatch, and track service technicians and drivers to ensure efficient service delivery and timely completion of work orders.
• Create and maintain service work orders, ensuring accurate documentation and follow-up.
• Communicate service updates, scheduling information, and job status to customers throughout the service process.
• Maintain and renew fire alarm system certificates and update company databases as required.
• Enter low-voltage repair reports into the Compliance Engine database.
• Develop a working knowledge of company services, products, procedures, and pricing to assist customers accurately.
• Address customer complaints and service concerns professionally, coordinating with management when necessary.
• Work closely with service technicians, management, and other departments to support daily operations and improve efficiency.
• Assist in improving customer service processes, dispatch procedures, and administrative workflows.

  Required Skills & Qualifications

  • High school diploma or GED.
  • At least three years of experience in customer service, dispatching, or a similar administrative support role.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask, prioritize competing demands, and work effectively under pressure.
  • Strong problem-solving skills and sound judgment.
  • Proficiency in Microsoft Office and the ability to learn customer management, scheduling, and dispatch software.
  • A professional, customer-focused attitude and the ability to work effectively as part of a team.

  Preferred Qualifications

  • Experience in the fire alarm, fire protection, construction, or life safety industry.
  • Experience scheduling and dispatching service technicians, drivers, or field personnel.
  • Familiarity with fire alarm systems, service work orders, compliance documentation, or low-voltage repair reporting.

  This role may require extended periods of sitting or standing, movement around the office or job site, and operation of standard equipment. Physical activities can include reaching, bending, kneeling, climbing, and lifting up to 75 lbs. Field positions may involve heavy lifting, working i