Customer Service Representative

Arlington Heights Veterinary Hospital; Bloomington (IN); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Free lunch for team

Team outings

Family discount

Birthday celebrations

Job summary

Arlington Heights Veterinary Hospital in Bloomington, IN is seeking a friendly Customer Service Representative to be the first point of contact for clients. You will answer phones, greet clients, prepare patient files, and escort pets to exam rooms.

You will handle client inquiries, educate owners on products and preventive care, and assist with billing. The role values compassion, teamwork, and a calm, professional demeanor in a busy veterinary setting.

Qualifications

• High school education completed.
• Genuine love for animals and willingness to help.
• Ability to diffuse tense situations and provide excellent client service.
• Team-oriented with strong communication skills.

Responsibilities

• Answer client inquiries about basic animal care and routine procedures.
• Educate clients on products and preventive care.
• Explain treatment costs and hospital policies clearly.
• Greet clients and maintain a positive front desk environment.
• Schedule appointments and assist with admissions and discharges.
• Process payments and prepare invoices with empathy.

Skills

Customer service

Communication

Teamwork

Compassion

Education

High school diploma

Job description

Arlington Heights Veterinary Hospital, located in Bloomington, IN is a veterinary hospital that puts your animals' needs first and foremost. For over 5 decades we have aimed to perform the best possible medicine and are always striving to save the 10%; Saving the lives of the animals that only the best veterinarian can save. We have a philosophy that 70% of the animals get better with or without treatment, 20% get better with the help of a veterinarian, and the last 10% are saved by exceptional veterinarians and their team. We want to be the clinic that saves the 10%.

This position is primarily responsible for the client's first contact when calling or visiting the practice and as such represents the professional image of the practice to callers and visitors. The Customer Service Representative (CSR) answers telephones, greets clients, prepares patient files and escorts clients and patients to exam rooms. The CSR also receives and relays client correspondence and updates client financial records. The exceptional CSR has the ability to diffuse negative client situations and foster client loyalty.

At Arlington Heights Veterinary Hospital, We Ask a Lot Of Our Employees Which Is Why We Give So Much In Return. In Addition To Your Competitive Salary, Medical/dental/vision Plan And a Lucrative 401(k) We Will Shower You With Perks Including

• Food: Frequent lunch on us including monthly birthday celebrations.
• Amusement: This field of work can be stressful but we are always trying to have fun and enjoy our day at Arlington!
• Team Fun: Get togethers outside of the office for fun team building activities.
• Family Discount: When you join our team at Arlington Heights, you join our family and will receive a 50% discount for all of your own pets' needs.

Role

• Education: Completed at least a high school education and looking to possibly further your education down the road.
• Compassion: You must truly love animals and want to do whatever it takes to give the pet the best possible care.
• Mover & Shaker: A willingness to start and end every day knowing you gave your all.
• Partnership: This position requires teamwork not autonomy. You still need to be self-motivated but realize we work as a team at Arlington Heights.

Veterinary Knowledge/Client Education

• Answers client inquiries about basic animal care and routine procedures.
• Educate clients on over-the-counter products such as shampoos and nutraceuticals; have full knowledge of heartworm and external parasite preventives and able to promote client education and sales.
• Guide client to make appropriate decisions regarding optimum pet care.

Admitting / Discharging Patients/ Cash Handling

• Admit patients and handle medical record entries accurately.
• Handle client/patient transfers with ease.
• Prepare client invoices for services performed.
• Accurately handle payment transactions.
• Accurately and empathetically communicate estimates/treatment plans to clients.

Hospitality

• Bond with clients during interactions.
• Keep the front desk a positive area even during long client wait times.
• Work to maintain an effective veterinarian appointment schedule; screening emergencies and prioritizing cases that need to be seen.

Personal Conduct/Attitude/Teamwork

• Maintain positive, cooperative relationships with other employees.
• Display tact and respect with team members even when busy or hectic.
• Feel and express a genuine liking for animals and their owners and for working in the animal care field.

Client Communication

• Conduct oneself in a confident and professional manner with clients even when situations are stressful and/or focused on individual tasks.
• Deal intelligibly, pleasantly and efficiently with clients, often doing several things at one time.
• Greet clients with poise and natural effort.
• Outline costs and fees in a positive light while supporting hospital payment policies.
• Turn prospective clients (phone-shoppers) into clients through relationship building and bonding.
• Handle client correspondence including procedure reminders, thank you cards, welcome cards, sympathy arrangements and cards, and A/R statements.

We would love to have you join our team!!