Customer Service Rep (Bilingual Spanish)

Ultimate Staffing; California (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultimate Staffing in Pasadena, California seeks a bilingual Spanish Customer Service Representative to assist patients, members, and providers in a healthcare setting. Responsibilities include handling inquiries, scheduling, verifying insurance, and updating EMR records with care and HIPAA-compliant practices.

The ideal candidate communicates fluently in English and Spanish, has at least 2 years of healthcare customer service experience, and demonstrates strong computer skills and

Qualifications

• High school diploma or equivalent required.
• Fluent in English and Spanish (speaking, reading, and writing).
• Minimum of 2 years of healthcare or medical office customer service.
• Strong computer skills and familiarity with EMR systems.
• Excellent communication and multitasking abilities.
• Professional, patient-focused demeanor.

Responsibilities

• Serve as the first point of contact for patients, members, and providers via phone, email, and in person.
• Communicate effectively in English and Spanish.
• Answer questions on appointments, services, insurance benefits, authorizations, billing, and records.
• Schedule, reschedule, and confirm patient appointments.
• Verify insurance eligibility and patient demographic information.
• Document interactions accurately within EMR systems.
• Resolve customer concerns and escalate complex issues.
• Maintain HIPAA compliance and confidentiality.

Skills

Bilingual English/Spanish

Customer service

Healthcare experience

EMR software

HIPAA compliance

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Epic EMR

NextGen EMR

Athenahealth

Microsoft Office

Job description

We are seeking a professional, customer-focused Bilingual Spanish Customer Service Representative to join our team in Pasadena, California. The ideal candidate will have prior experience in a healthcare or medical environment and be passionate about providing exceptional service to patients, members, and healthcare providers. This position requires strong communication skills, attention to detail, and the ability to navigate patient inquiries with empathy and professionalism.

Essential Responsibilities

• Serve as the first point of contact for patients, members, and healthcare providers via phone, email, and in person.
• Communicate effectively in both English and Spanish.
• Answer questions regarding appointments, services, insurance benefits, authorizations, billing, and patient records.
• Schedule, reschedule, and confirm patient appointments.
• Verify insurance eligibility and patient demographic information.
• Document customer interactions accurately within electronic medical record (EMR) systems and databases.
• Resolve customer concerns and escalation complex issues when necessary.
• Maintain confidentiality and comply with HIPAA and company privacy policies.
• Collaborate with clinical and administrative staff to ensure a positive patient experience.

Essential Responsibilities

• Serve as the first point of contact for patients, members, and healthcare providers via phone, email, and in person.
• Communicate effectively in both English and Spanish.
• Answer questions regarding appointments, services, insurance benefits, authorizations, billing, and patient records.
• Schedule, reschedule, and confirm patient appointments.
• Verify insurance eligibility and patient demographic information.
• Document customer interactions accurately within electronic medical record (EMR) systems and databases.
• Resolve customer concerns and escalation complex issues when necessary.
• Maintain confidentiality and comply with HIPAA and company privacy policies.
• Collaborate with clinical and administrative staff to ensure a positive patient experience.

Required Qualifications

• High school diploma or equivalent required.
• Fluent in both English and Spanish (speak, read, and write).
• Minimum of 2 years of customer service experience in a healthcare, medical office, clinic, hospital, insurance, or related healthcare setting.
• Strong computer skills, including Microsoft Office and healthcare systems/EMRs.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to multitask in a fast-paced environment while maintaining accuracy.
• Professional, patient-focused demeanor.

Preferred Qualifications

• Associate degree or higher.
• Experience with medical terminology.
• Knowledge of insurance verification, referrals, and authorization processes.
• Experience using Epic, NextGen, Athenahealth, or similar EMR systems.

Desired Skills and Experience

We are seeking a professional, customer-focused Bilingual Spanish Customer Service Representative to join our team in Pasadena, California. The ideal candidate will have prior experience in a healthcare or medical environment and be passionate about providing exceptional service to patients, members, and healthcare providers. This position requires strong communication skills, attention to detail, and the ability to navigate patient inquiries with empathy and professionalism. Essential Responsibilities Serve as the first point of contact for patients, members, and healthcare providers via phone, email, and in person. Communicate effectively in both English and Spanish. Answer questions regarding appointments, services, insurance benefits, authorizations, billing, and patient records. Schedule, reschedule, and confirm patient appointments. Verify insurance eligibility and patient demographic information. Document customer interactions accurately within electronic medical record (EMR) systems and databases. Resolve customer concerns and escalation complex issues when necessary. Maintain confidentiality and comply with HIPAA and company privacy policies. Collaborate with clinical and administrative staff to ensure a positive patient experience. Required Qualifications High school diploma or equivalent required. Fluent in both English and Spanish (speak, read, and write). Minimum of 2 years of customer service experience in a healthcare, medical office, clinic, hospital, insurance, or related healthcare setting. Strong computer skills, including Microsoft Office and healthcare systems/EMRs. Excellent communication, problem-solving, and interpersonal skills. Ability to multitask in a fast-paced environment while maintaining accuracy. Professional, patient-focused demeanor. Preferred Qualifications Associate degree or higher. Experience with medical terminology. Knowledge of insurance verification, referrals, and authorization processes. Experience using Epic, NextGen, Athenahealth, or similar EMR systems.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.