Customer Operations Lead

Transwall, Inc.; West Chester (Chester County); On-site; USD 80,000 - 120,000; Full time

Job summary

Transwall Office Systems is seeking a Customer Operations Lead to own customer-facing operations and drive the processes that support sales, service, and customer retention.

You will lead the Customer Service function, manage inside sales support, CRM data integrity, reporting, and house accounts, coordinating with sales, finance, and production to improve the customer experience.

Qualifications

• 5–10 years of experience in customer service or related roles.
• Manufacturing or construction products experience preferred.
• Strong HubSpot, reporting, and process-improvement skills.
• Excellent communication and cross-functional collaboration.

Responsibilities

• Lead and mentor the Customer Service function.
• Own the service order process from request through billing.
• Coordinate scheduling of field service activities.
• Support service contracts and preventative maintenance agreements.
• Manage inbound sales inquiries, lead routing, and opportunity tracking in HubSpot.
• Maintain CRM records and update opportunity status.
• Develop and manage house accounts and outbound business development.
• Drive outbound outreach to inactive, dormant, and prospective customers.
• Serve as business owner of HubSpot data integrity and customer master records.

Skills

Customer service

Inside sales

Process improvement

Reporting

Communication

Tools

HubSpot

Job description

Customer Operations Lead

Reports to: Director of Sales

Position Summary

The Customer Operations Lead is responsible for ensuring a world-class customer experience while driving the operational processes that support sales, service, and customer retention. This role serves as the owner of customer-facing operations, including customer service, inside sales support, outbound sales outreach, service order administration, CRM (HubSpot) management, customer master data, reporting, and process development. The role also manages house accounts and customer opportunities that are not assigned to a specific sales representative.

Customer Service Leadership

• Lead and mentor the Customer Service function
• Establish customer service standards and response expectations.
• Handle escalated customer inquiries and complaints.
• Monitor customer satisfaction and identify opportunities for improvement.

Service Operations

• Own the service order process from request through billing.
• Coordinate scheduling of field service activities.
• Support service contracts and preventative maintenance agreements.

Inside Sales Support

• Manage inbound sales inquiries, lead routing, and opportunity tracking in HubSpot.
• Support the sales process through quotations, change orders, and customer follow-up.
• Maintain accurate CRM records, including customer interactions, account assignments, and opportunity status updates.
• Develop and manage house accounts, repeat business, service sales, and opportunities outside assigned territories.
• Drive outbound business development efforts targeting inactive, dormant, and prospective customers.

CRM & Customer Data Management

• Serve as business owner of HubSpot data integrity
• Maintain customer master records and coding standards.
• Implement workflows, automations, and best practices.

Reporting & Analytics

• Develop dashboards and KPI reports.
• Track customer service metrics, service revenue, and lead conversion.

Process Improvement

• Develop SOPs and standard workflows.
• Partner with sales, finance, operations, and production to improve the customer experience.

Qualifications

• 5-10 years experience in customer service, inside sales, commercial operations, or related fields.
• Manufacturing or construction products experience preferred.
• Strong HubSpot, reporting, communication, and process improvement skills.

Transwall is an Equal Opportunity Employer

Transwall Office Systems is an equal opportunity employer, dedicated to fostering a work environment that supports, inspires, and respects all individuals. Our personnel practices are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or any other protected characteristic.