Customer Operations Lead - Commercial Interiors

Transwall, Inc.; West Chester (Chester County); On-site; USD 90,000 - 120,000; Full time

Job summary

Transwall, Inc. is seeking a Customer Operations Lead to ensure world-class customer experience while driving sales and service processes.

The role oversees customer service, inside sales support, service order administration, CRM (HubSpot) management, and data reporting, including house accounts and non-territory opportunities. The right candidate will mentor the Customer Service team, manage escalations, maintain CRM data integrity, and drive improvements across sales, finance, and production

Qualifications

• 5–10 years of experience in customer service, inside sales, or operations.
• Experience with manufacturing or construction products preferred.
• Strong HubSpot, reporting, communication, and process-improvement skills.

Responsibilities

• Lead the Customer Service function and set service standards.
• Own the service order process from request to billing.
• Manage inbound inquiries, quotes, and follow-ups in HubSpot.
• Develop dashboards and KPI reports tracking service metrics.

Skills

Customer service leadership

Reporting & analytics

Process improvement

Communication skills

Outbound sales support

Tools

HubSpot CRM

Job description

Customer Operations Lead

Reports to: Director of Sales

Position Summary

The Customer Operations Lead is responsible for ensuring a world-class customer experience while driving the operational processes that support sales, service, and customer retention. This role serves as the owner of customer-facing operations, including customer service, inside sales support, outbound sales outreach, service order administration, CRM (HubSpot) management, customer master data, reporting, and process development. The role also manages house accounts and customer opportunities that are not assigned to a specific sales representative.

Customer Service Leadership

• Lead and mentor the Customer Service function
• Establish customer service standards and response expectations.
• Handle escalated customer inquiries and complaints.
• Monitor customer satisfaction and identify opportunities for improvement.

Service Operations

• Own the service order process from request through billing.
• Coordinate scheduling of field service activities.
• Support service contracts and preventative maintenance agreements.

Inside Sales Support

• Manage inbound sales inquiries, lead routing, and opportunity tracking in HubSpot.
• Support the sales process through quotations, change orders, and customer follow-up.
• Maintain accurate CRM records, including customer interactions, account assignments, and opportunity status updates.
• Develop and manage house accounts, repeat business, service sales, and opportunities outside assigned territories.
• Drive outbound business development efforts targeting inactive, dormant, and prospective customers.

CRM & Customer Data Management

• Serve as business owner of HubSpot data integrity
• Maintain customer master records and coding standards.
• Implement workflows, automations, and best practices.

Reporting & Analytics

• Develop dashboards and KPI reports.
• Track customer service metrics, service revenue, and lead conversion.

Process Improvement

• Develop SOPs and standard workflows.
• Partner with sales, finance, operations, and production to improve the customer experience.

Qualifications

• 5-10 years experience in customer service, inside sales, commercial operations, or related fields.
• Manufacturing or construction products experience preferred.
• Strong HubSpot, reporting, communication, and process improvement skills.

Transwall is an Equal Opportunity Employer

Transwall Office Systems is an equal opportunity employer, dedicated to fostering a work environment that supports, inspires, and respects all individuals. Our personnel practices are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or any other protected characteristic.