Customer Onboarding Operations Manager

Dandy; United States; Remote; USD 120,000 - 160,000; Full time

Benefits offered by this job

Healthcare

Dental

Mental health support

Parental planning resources

Retirement savings options

Paid time off

Job summary

Dandy is seeking a Customer Onboarding Operations Manager to own the activation engine, ensuring onboarding translates into early orders. This role leads a team of Training Coordinators, builds the readiness, capacity, and scheduling playbooks, and drives predictable, scalable onboarding for enterprise customers.

You will partner across functions to manage readiness milestones, forecast demand, and translate data into decisions that shorten time-to-value for our customers and their practices

Qualifications

• 5+ years of operational experience in a scaling environment.
• Strong track record building systems, playbooks, and scalable processes.
• Excellent cross-functional coordination and communication skills.

Responsibilities

• Own Onboarding Readiness and determine when an account is prepared for training.
• Forecast training demand and align capacity to activation goals.
• Lead and develop a team of Training Coordinators.
• Create scalable processes connecting onboarding → readiness → training → activation.

Skills

Operations leadership

Cross-functional collaboration

Data-driven decision making

Capacity planning

Program coordination

Team leadership

Tools

Scheduling systems

Job description

Dandy is transforming the massive and antiquated dental industry—an industry worth over $400B. Backed by some of the world’s leading venture capital firms, we’re on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental offices around the world—empowering clinicians and their teams with technology, innovation, and world-class support to achieve more for their practices, their people, and their patients.

About the Role

Dandy is hiring a Customer Onboarding Operations Manager to own the operational engine that drives customer activation. This role is not about delivering training — it’s about ensuring customers are truly ready for training, capacity is aligned to demand, and the system consistently converts onboarding into early orders.

You will lead the function responsible for pre-training readiness, capacity planning, activation velocity, and operational coordination. Managing a team of Training Coordinators, you will build the systems, playbooks, and forecasting discipline required to ensure every customer reaches first value as quickly and reliably as possible.

This is a deeply operational leadership role focused on turning onboarding into a predictable, scalable activation engine.

What You'll Do

Own Onboarding Readiness

• Build and operationalize the readiness model that determines when an account is truly prepared for training

• Ensure customers complete key onboarding milestones before training occurs (equipment, scheduling, workflow, expectations, etc.)

• Create visibility into readiness gaps and drive resolution before they impact go-live

• Partner cross-functionally to eliminate delays between onboarding stages

Drive Capacity & Throughput

• Forecast training demand and align capacity to support activation goals

• Manage scheduling systems to ensure the right training happens at the right time

• Ability to translate data into operational decisions (staffing, scheduling, sequencing, readiness timing)

• Coordinate complex onboarding logistics for enterprise customers, including large, multi-location group rollouts that require cross-functional alignment, coordinated scheduling, and consistent execution across practices.

Lead the Coordinator Function

• Manage and develop a team of Leads and Training Coordinators

• Define clear ownership of readiness, scheduling, and workflows

• Establish performance metrics tied to outcomes (not just logistics)

• Build coaching systems to improve decision-making and prioritization

Build Systems & Playbooks

• Create scalable processes that connect onboarding → readiness → training → activation

• Standardize workflows to reduce variability in customer experience

• Develop repeatable playbooks for large-scale, multi-location onboarding to ensure coordinated execution and predictable activation across enterprise groups

What We’re Looking For

• 5+ years of operational experience in a scaling environment

• Experience leading coordination-heavy or logistics-driven teams

• Strong track record of building systems, playbooks, and scalable processes

• Comfort owning capacity planning and throughput challenges

• Experience coordinating complex, multi-stakeholder projects

• Strong data orientation — able to define performance, prioritize work, and improve outcomes

• Ability to operate cross-functionally and create clarity across teams

• Builder mindset with energy for structuring ambiguity

Req ID: J-388

For full-time positions, Dandy offers a wide range of best-in-class, comprehensive, and inclusive benefits tailored to each country where we operate. Our local benefits packages typically include healthcare, dental, mental health support, parental planning resources, retirement savings options, and generous paid time off—ensuring our team members are supported no matter where they live and work.

Dandy is proud to be an equal-opportunity employer. We are committed to building a diverse and inclusive culture that celebrates authenticity to win as one. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, citizenship or immigration status, or any other legally protected characteristics.

Dandy also fully complies with the Americans with Disabilities Act (ADA). We are dedicated to embracing challenges and creating an accessible, inclusive workplace for all individuals. If you require any accommodations for your interview or have any questions beforehand, rest assured that we will do everything we can to meet your needs. Visit Dandy Careers for more!

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