Customer Onboarding Operations Manager

Big Internet Seller Services Inc; United States; On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Healthcare

Dental

Mental health support

Retirement savings options

Generous paid time off

Job summary

Dandy is hiring a Customer Onboarding Operations Manager to own the operational engine that drives customer activation. You’ll lead a team to ensure onboarding milestones are met, capacity is aligned to demand, and onboarding translates into early value across enterprise multi-location rollouts.

You’ll build systems, playbooks, and forecasting discipline to deliver a predictable activation engine, turning onboarding into scalable, reliable performance for our dental office customers.

Qualifications

• 5+ years of operational experience in a scaling environment.
• Experience leading coordination-heavy or logistics-driven teams.
• Strong track record of building systems, playbooks, and scalable processes.
• Comfort owning capacity planning and throughput challenges.
• Experience coordinating complex, multi-stakeholder projects.
• Strong data orientation — able to define performance, prioritize work, and improve outcomes.

Responsibilities

• Own Onboarding Readiness: build readiness model and ensure key milestones are met.
• Drive Capacity & Throughput: forecast demand and align capacity for activation goals.
• Lead the Coordinator Function: manage Leads and Training Coordinators.
• Build Systems & Playbooks: standardize workflows and create repeatable onboarding playbooks.

Skills

Operational leadership

Capacity planning

Data-driven decisions

Cross-functional collaboration

Project coordination

Job description

Dandy is transforming the massive and antiquated dental industry—an industry worth over $400B. Backed by some of the world’s leading venture capital firms, we’re on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental offices around the world—empowering clinicians and their teams with technology, innovation, and world-class support to achieve more for their practices, their people, and their patients.

About the Role

Dandy is hiring a Customer Onboarding Operations Manager to own the operational engine that drives customer activation. This role is not about delivering training — it’s about ensuring customers are truly ready for training, capacity is aligned to demand, and the system consistently converts onboarding into early orders.

You will lead the function responsible for pre-training readiness, capacity planning, activation velocity, and operational coordination. Managing a team of Training Coordinators, you will build the systems, playbooks, and forecasting discipline required to ensure every customer reaches first value as quickly and reliably as possible.

This is a deeply operational leadership role focused on turning onboarding into a predictable, scalable activation engine.

What You'll Do

Own Onboarding Readiness

Build and operationalize the readiness model that determines when an account is truly prepared for training

Ensure customers complete key onboarding milestones before training occurs (equipment, scheduling, workflow, expectations, etc.)

Create visibility into readiness gaps and drive resolution before they impact go-live

Partner cross-functionally to eliminate delays between onboarding stages

Drive Capacity & Throughput

Forecast training demand and align capacity to support activation goals

Manage scheduling systems to ensure the right training happens at the right time

Ability to translate data into operational decisions (staffing, scheduling, sequencing, readiness timing)

Coordinate complex onboarding logistics for enterprise customers, including large, multi-location group rollouts that require cross-functional alignment, coordinated scheduling, and consistent execution across practices.

Lead the Coordinator Function

Manage and develop a team of Leads and Training Coordinators

Define clear ownership of readiness, scheduling, and workflows

Establish performance metrics tied to outcomes (not just logistics)

Build coaching systems to improve decision-making and prioritization

Build Systems & Playbooks

Standardize workflows to reduce variability in customer experience

Develop repeatable playbooks for large-scale, multi-location onboarding to ensure coordinated execution and predictable activation across enterprise groups

What We're Looking For

5+ years of operational experience in a scaling environment

Experience leading coordination-heavy or logistics-driven teams

Strong track record of building systems, playbooks, and scalable processes

Comfort owning capacity planning and throughput challenges

Experience coordinating complex, multi-stakeholder projects

Strong data orientation — able to define performance, prioritize work, and improve outcomes

Ability to operate cross-functionally and create clarity across teams

Builder mindset with energy for structuring ambiguity

For full-time positions, Dandy offers a wide range of best‑class, comprehensive, and inclusive benefits tailored to each country where we operate. Our local benefits packages typically include healthcare, dental, mental health support, parental planning resources, retirement savings options, and generous paid time off—ensuring our team members are supported no matter where they live and work.

Dandy is proud to be an equal‑opportunity employer. We are committed to building a diverse and inclusive culture that celebrates authenticity to win as one. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, citizenship or immigration status, or any other legally protected characteristics.

Dandy also fully complies with the Americans with Disabilities Act (ADA). We are dedicated to embracing challenges and creating an accessible, inclusive workplace for all individuals. If you require any accommodations for your interview or have any questions beforehand, rest assured that we will do everything we can to meet your needs. Visit Dandy Careers for more!

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