Customer Invoicing Specialist

Valmont Group; Omaha (NE); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Healthcare

401k with company match

Paid time off

Employer paid life insurance

Employer paid short-term and long-term

Disability insurance

Work Life Support

Tuition Reimbursement

Voluntary wellness programs

Job summary

Valmont is seeking a Customer Invoicing Specialist in Omaha, NE to generate and control all customer invoices and credit memos. You will review shipping papers, communicate process issues, and reconcile sales while maintaining accuracy and timeliness.

You will collaborate with Corporate Accounting, Divisional Accounting, Marketing Services, Data Processing, Shipping, Traffic, and Purchasing to move toward a paperless workflow and produce daily reports for managers.

Qualifications

• Bachelor's/Associate/HS Diploma with 2+ years of work or educational experience.
• Strong working knowledge of Excel, Outlook and 10-key calculator.
• Attention to detail and ability to stay organized.
• Ability to analyze data and maintain accuracy in transactions.
• General accounting knowledge and ability to work overtime during month-end.

Responsibilities

• Generate invoices from shipping papers.
• Match bills of ladings with ship papers.
• Review ship papers for completeness.
• Enter shipping information and verify quantities shipped.
• Process invoices and acknowledgements and print copies.
• Support paperless workflow and daily reporting to managers.

Skills

Data analysis

Attention to detail

Excellent communication

Time management

General accounting knowledge

Workload management

Overtime flexibility

Education

Bachelor's/Associate/HS Diploma + 2+ years experience

Tools

Microsoft Excel

Outlook

10-key calculator

Job description

Why Valmont

We're Here to Move the World Forward. Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

15000 Valmont Plaza Omaha Nebraska 68154

Location: Valley, NE Facility (onsite)

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today . We are the modern workforce . Are you ready to move the world forward?

A Brief Summary of This Position

The Customer Invoicing Specialist is a highly driven individual responsible for generating and controlling all customer invoicing and credit memos. The Customer Invoicing Specialist is responsible for review of shipping papers, communication of procedural and paper flow problems, and reconciliation of sales. The Customer Invoicing Specialist establishes controls to ensure all goods shipped are invoiced. Additionally, the incumbent supports the effort to move Valmont to a paperless workflow and issues daily reports to various managers. In performing these duties, the Customer Invoicing Specialist is in daily contact with various personnel in Corporate Accounting, Divisional Accounting, Marketing Services, Data Processing, Shipping, Traffic, and Purchasing. The ability to obtain cooperation of these individuals is fundamental to success of the invoicing function.

Other Important Details about the Role

Incumbent evaluates company processes and related internal control practices. This includes accurate financial and activity reporting, efficient and effective process operations, and compliance with laws and regulations.

Essential Functions

• This position reports into the Manager Customer Invoicing and has no direct or indirect reports.
• No travel is required for this position.
• Flexible schedule but needs to work in the office four days per week.
• Generate invoices from shipping papers.
• Match bills of ladings with ship papers.
• Review ship papers for completeness.
• Maintain controls for quantities shipped and backordered.
• Verify that all "prepaid and add" and subsidiary orders have freight charges included.
• Enter shipping information (bill of lading #, carrier).
• Compare quantity shipped on screen with ship papers.
• Process invoices and acknowledgements.
• Print invoice copies.
• Divide copies of invoices for distribution.
• Review pre-invoice audit list and compare to ship papers.
• Ship papers not invoicing properly are withheld for additional review.
• Determination is made regarding the nature of the problem(s).
• Appropriate personnel are contacted for resolution of problem(s).
• Ship papers are re-invoiced as soon as problem(s) is/are corrected.
• Review invoices for accuracy and compare to ship papers.

Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities)

• Bachelor's degree, Associate's degree or High School Diploma and 2+ years of work/educational experience.
• Strong working knowledge of Microsoft Excel, Outlook and 10 key calculator.
• Excellent attention to detail and ability to stay organized.
• Ability to effectively analyze data.
• General knowledge of accounting.
• Ability to maintain accuracy and timeliness of transactions.
• Capacity to handle a large workload 2-3 weeks of each month.
• Ability to work overtime during month-end and one weekend day per month.
• Strong interpersonal, verbal, and written communication skills.
• Passion and integrity with the drive to excel and deliver exceptional results.

Highly Qualified Candidates Will Also Possess These Qualifications

• A degree in Accounting or equivalent years' work experience.
• Demonstrated experience in a customer invoicing role.
• Previous experience in other software, particularly IFS or QAD.

Benefits

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientati