Customer Contact Team Lead

Kitsap Mental Health; Port Orchard (WA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

PTO days

Mental health days

YMCA membership

Life insurance

Disability insurance

Student loan aid

403(b) plan

EAP

Pet insurance

Wellness app

Team environment

Job summary

Kitsap Mental Health Services (KMHS) is seeking a Customer Contact Team Lead to manage the front desk, call center and centralized scheduling operations on site in Port Orchard. You will collaborate with the Client Contact Manager to resolve complaints swiftly and ensure clinical staff are supported with reliable scheduling.

The role requires a high school diploma or GED, 1 year in a call center or customer service management, and EMR experience; a bachelor's in business is preferred.

Qualifications

• High School Diploma or GED required.
• Experience in call centers and customer service management (min 1 year).
• Experience using an Electronic Medical Record (EMR).

Responsibilities

• Oversee daily operation of the CSR departments and ensure high-quality customer service.
• Assist in training and onboarding to keep CSR knowledge current.
• Streamline and prioritize routine tasks in coordination with the Client Contact Manager.
• Resolve issues that CSR cannot handle and coach staff as needed.
• Promote positive staff morale through timely, accurate internal communications.
• Maintain lobby postings in multiple languages and uphold HIPAA standards.

Skills

Call center management

Customer service leadership

HIPAA training

Education

High School diploma or GED

Bachelor’s degree in business or related field

Tools

EMR

Job description

Customer Contact Team Lead

Full-Time, On Site Hiring Range: $22.90 - $28.05per hour

Benefits at a Glance

• Comprehensive Coverage: Health, Dental & Vision
• Generous PTO: Up to 19 days + 2 mental health days + 10 holidays (pro-rated for part-time)
• Fully Paid YMCA Membership for you and eligible family members
• Company-Paid Life & Disability Insurance
• Student Loan Assistance & Professional Development
• 403(b) Retirement Plan with Company Contributions
• Employee Assistance Program (EAP)
• Pet Insurance
• Free Wellness App (2MorrowHealth)
• Collaborative, Supportive Team Environment

Kitsap Mental Health Services (KMHS) provides comprehensive behavioral health services to individuals and families across Kitsap County. As a Scheduler Call Center Lead, Representative, you work closely with the Client Contact Manager to oversee the daily operations of the front desk, call center, and centralized scheduling departments. This position is responsible for working with the Client Contact Manager to manage internal and external complaints and provide a swift resolution. The Lead will assist in scheduling the floaters and ensure that our front desk positions are filled to support all clinical staff.

Primary Responsibilities

• Assist the Client Contact Manager with the daily operation of the CSR departments. Ensure high-quality customer service is provided to clients.
• Participate in planning and conducting training and onboarding materials. Ensure that the CSR is always knowledgeable of all current processes.
• Work with the Client Contact Manager to streamline & prioritize routine tasks
• Resolve any identified issues that CSR cannot handle.
• Act as a resource and role model for the CSR and helps ensure their development.
• Promote the enhancement of positive staff morale by facilitating timely response to problems and ensuring thorough and accurate internal communications.
• Maintain all required lobby postings that are available and updated with changes and various languages.
• Disclose limited client information as necessary to the position as trained by the Records Dept. Supervisor. Disclosures must adhere to HIPAA privacy and security standards and be logged in detail according to agency policy and procedures. Complete all required training and annual refreshers.
• In addition to the above, any other responsibilities appropriate to the position and not specifically listed in the job description.

Supervisory Responsibilities

None

Minimum Qualifications:

EDUCATION: High School Diploma or GED

EXPERIENCE: Experienced (minimum 1 years of job-related experience) Experience with call centers and customer service management.

Experience using an Electronic Medical Record (EMR).

Preferred Qualifications:

EDUCATION: Bachelor’s degree in business or related field

EXPERIENCE: Experienced (minimum 3 years of job-related experience) Course work in medical/psychiatric terminology.

Our recruitment processes are designed to prevent discrimination against our people regardless of gender identity or orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any aspect which makes someone unique.