Customer Contact Center Representative

University of Minnesota; Minneapolis (MN); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Paid holidays

Medical plan

Dental plan

Life insurance

Retirement plan

Job summary

The University of Minnesota Veterinary Medical Center is seeking a friendly front desk professional to greet clients, admit patients, and manage appointments across several animal services. The role supports payments, prescriptions, and referral coordination in a busy veterinary environment.

You will maintain the front desk area, handle high-volume calls, and ensure accurate client demographics and records. This civil-service, full-time position offers benefits and a collaborative team culture.

Qualifications

• High school diploma or GED required with 2 years medical or veterinary office or scheduling experience.
• Reception experience in a high-volume environment; strong phone and in-person customer service.
• Proficient in Microsoft Office; basic Excel knowledge.

Responsibilities

• Greet clients and visitors as the first contact at the VMC.
• Admit patients accurately while verifying demographics and ensuring quality standards.
• Process payments, assist with prescriptions, and notify After Hours Dispensary when needed.
• Maintain front desk and lobby area to VMC cleanliness standards.
• Enter appointments for Large and Small Animal services and coordinate scheduling calls.

Skills

Reception experience

Customer service

Microsoft Office

Excel

Education

High School diploma / GED

Tools

Microsoft Office Suite

Job description

Days/hours: Friday to Sunday, 1:30pm to 12:00am (3 10-hour shifts, 30 hours a week)

Essential Functions

• Delight clients and visitors by welcoming them to the VMC and provide a caring, reliable and knowledgeable first contact point.
• Efficiently and accurately admit patients ensuring all quality standards are met (including verifying rDVM, client, and patient demographics).
• Assist with accurate electronic medical record keeping by ensuring all authorization forms are signed and completed records are forwarded to Medical Records for scanning.
• Utilize established protocols for walk-in clients.
• Check-in and admit patients in a timely manner following established protocol.
• Ensure the billing process is initiated.
• Notify proper personnel of the client’s arrival following specific guidelines.
• Place required documents in patient medical record.
• Prepare medical records with appropriate forms for the service they are seeing.
• Register visitors as they enter the hospital and notify proper personnel of arrival.
• Assist clients with prescription pick-up and payment, including notifying After Hours Dispensary staff.
• Give directions to vendors, clients and visitors.
• Maintain appearance of front desk and lobby area according to VMC cleanliness standards.
• Answer incoming calls from within the VMC (staff, students, clinicians calling Front Desk).
• Follow hospital guidelines for collecting payments and discharging patients.
• Ability to problem solve routine issues.
• Facilitate remote admission and discharge of Large Animal clients.
• Use established protocol for calling in after-hours specialty teams.
• Follow accounting protocols for processing payments and opening/closing registers.
• Triage incoming Small and Large animal emergency cases; utilize internal triage tracking system as appropriate.
• Enter appointments on Large Animal, Small Animal, and West Metro emergency schedule as appropriate; notify client of emergency processes.
• Process scheduling calls based on standards and guidelines for each service.
• Process general information calls by answering questions, taking messages and redirecting incoming calls.
• Process appropriate paperwork for new clients.

Qualifications

All required qualifications must be included in the application materials

Minimum Qualifications:

• High School diploma / GED and two (2) years of medical or veterinary office experience or medical appointment scheduling experience. Veterinary or medical training/education may be substituted for some of the years of experience.
• Must have reception experience i.e. high volume telephone and face-to-face meet and greet customer service experience. Must have experience with and be proficient in Microsoft Office programs or similar software. General knowledge of excel spreadsheets.

Preferred Qualifications/Selection Criteria:

• Veterinary call center, front desk, or admissions experience.
• Customer Service orientation, outstanding interpersonal skills, and problem solving skills.
• Effectively multi-tasks and reprioritize to meet job expectations.
• Willingness and ability to cross train and assist in other client areas as assigned.

About the Department

The Veterinary Medical Center (VMC) has served the community for more than a century. The Veterinary Medical Center is one of the nation’s busiest veterinary hospitals, treating more than 35,000 companion and 4,000 large animal cases annually . A world-renowned clinic with state-of-the-art equipment and comprehensive, cutting-edge services, the Veterinary Medical Center is the state’s premier provider of top quality veterinary care. With access to the University of Minnesota’s care network, the Veterinary Medical Center focuses on enhancing the human-animal bond while providing access to outstanding patient care.

The Veterinary Medical Center is comprised of the Lewis Small Animal Hospital for dogs, cats, and other companion animals, the Piper Clinic at the Leatherdale Equine Center , for horses, the Large Animal Hospital , which treats equine and farm animals, and occasionally, zoo animals, and the West Metro Equine Practice , located in Long Lake, MN.

To learn more about the Veterinary Medical Center click here .

Pay and Benefits

Pay Range: $23.46 to $23.93; depending on education/qualifications/experience

Time Appointment: 75% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Excellent retirement plans with employer contribution
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.