Academic Operations Specialist - 82691

St. Charles Community College; Lake Saint Louis (MO); On-site; USD 48,000 - 62,000; Full time

Job summary

St. Charles Community College seeks a Curriculum Support Specialist to advance program review, assessment, articulation agreements, and experiential learning initiatives.

You will support faculty and leadership with data-informed decision making and ensure compliance with accreditation and regulatory requirements. Key duties include coordinating program review cycles, maintaining assessment documentation, and supporting internships, catalog updates, and partnership documentation across academic

Qualifications

• Bachelor's degree in Higher Education, Education, Business, or related field.
• 3+ years of experience in academic affairs, institutional research, or related area.
• Experience with data tracking, reporting, or assessment processes.

Responsibilities

• Coordinate program review cycles, timelines, and documentation with IRE.
• Monitor annual and comprehensive program reviews submissions.
• Compile program data (enrollment, outcomes, completion) with IRE.
• Maintain assessment documentation repositories (SharePoint/evidence systems).
• Coordinate articulation agreements lifecycle and renewals.
• Track agreements centrally and ensure compliance requirements.
• Assist collection, organization, and validation of accreditation evidence.
• Support internships, catalog updates, and curriculum documentation.
• Support reporting for accreditation, state, and institutional needs.

Skills

Organizational skills

Compliance timelines

Data analysis

Collaboration

Attention to detail

Education

Bachelor's degree in Higher Education, Education, Business, or related field

Tools

Colleague SIS

Microsoft Office

Assessment Software

Job description

St. Charles Community College is seeking a Curriculum Support Specialist to support program review, assessment processes, articulation agreements, and experiential learning initiatives. This position plays a critical role in ensuring the effective implementation of academic quality assurance processes, supporting faculty and leadership with data‑informed decision‑making, and maintaining compliance with accreditation and regulatory requirements.

Required Knowledge, Skills and Abilities

• Strong organizational and project management skills
• Ability to manage multiple compliance timelines
• Data‑informed decision‑making and analytical skills
• Effective collaboration with faculty and administrators
• High attention to detail (audit/compliance readiness)

Essential Duties and Responsibilities

Program Review & Assessment

• Coordinate institutional program review cycles, timelines, and documentation in collaboration with IRE
• Monitor submission of annual and comprehensive program reviews
• Compile and synthesize program‑level data (enrollment, outcomes, completion) in collaboration with IRE
• Maintain assessment documentation repositories (SharePoint/evidence systems)

Articulations & Academic Partnerships

• Coordinate the lifecycle of articulation agreements (development, approvals, renewals)
• Maintain centralized tracking system for all agreements
• Support partnership documentation and compliance requirements
• Serve as liaison for internal stakeholders supporting partnerships

Accreditation Support

• Assist with collection, organization, and validation of evidence for HLC and programmatic accreditation
• Maintain documentation aligned to Assurance Argument structures
• Track compliance timelines and reporting requirements

Internships & Apprenticeships

• Assist in development and coordination of academic internship processes
• Track internship placements and related academic documentation
• Support alignment of internships with program learning outcomes
• Coordinate with academic divisions and workforce partners as needed

Curriculum & Catalog Support

• Assist with documentation tracking for curriculum proposals
• Support catalog production timelines, proofreading, and updates
• Ensure accuracy and consistency of program and course information

Data & Reporting

• Support reporting for accreditation, state, and institutional needs
• Ensure data integrity across systems in collaboration with IRE

Minimum Knowledge and Experience

• Bachelor's degree in Higher Education, Education, Business, or related field
• 3+ years of experience in academic affairs, institutional research, or related area
• Experience with data tracking, reporting, or assessment processes

Preferred Qualifications

• Experience with program review or accreditation processes (HLC preferred)
• Familiarity with student information systems and software solutions (e.g., Colleague, Microsoft, Assessment Software)
• Experience supporting partnerships, workforce programs, or internships
• Will be subject to a criminal background check

St Charles Community College is an Equal Opportunity Employer