Curriculum Data Assistant

Wake Technical Community College; Raleigh (NC); On-site; USD 38,000 - 54,000; Full time

Job summary

Wake Technical Community College seeks an Administrative Assistant to enter and verify curriculum class schedules, assist with student registration, and support the Registration and Records Office. Responsibilities include processing schedule changes in Ad Astra, maintaining accurate room-use inventory, preparing reports, and assisting in scheduling trainings.

The role requires strong organizational, analytical, and written communication skills, with a high school diploma and two years of

Qualifications

• Ability to maintain records accurately and meet deadlines.
• Strong analytical skills.
• Demonstrated ability to work in a deadline-driven environment.
• Demonstrates good organizational skills.
• Ability to perform normal duties with minimal supervision.
• Excellent written and verbal communication skills.
• Intermediate skills with MS Office products.

Responsibilities

• Enters accurate curriculum class schedules into the tracking system from source documents; proofreads class schedules prior to release and assists in verifying information against Curriculum outlines and course data sheets
• Process changes, additions and deletions for the curriculum departments; notifies students of class cancellations according to office procedures
• Approves event scheduling in Ad Astra software
• Prepares reports and correspondence for departments, as requested
• Assists in creating and maintaining accurate room use inventory and assists with room requests for special activities, within Ad Astra
• Assists with departmental scheduling trainings, as needed
• Assists with other workloads within the Registration and Records office, as needed
• Assists in providing enrollment reports to various deans and vice presidents
• Assists in maintaining the accuracy of the local course library
• Completes an annual applied benchmark project on an individual or group basis
• This position enters and verifies curriculum class schedules and assists with student registration.

Skills

Attention to detail

Analytical skills

Deadline-driven

Organizational skills

MS Office

Written & verbal communication

Education

High school diploma or equivalent

Tools

Ellucian (Colleague)

Banner

Job description

Pay Grade: Assistant 5

Responsibilities

• Enters accurate curriculum class schedules into the tracking system from source documents; proofreads class schedules prior to release and assists in verifying information against Curriculum outlines and course data sheets
• Process changes, additions and deletions for the curriculum departments; notifies students of class cancellations according to office procedures
• Approves event scheduling in Ad Astra software
• Prepares reports and correspondence for departments, as requested
• Assists in creating and maintaining accurate room use inventory and assists with room requests for special activities, within Ad Astra
• Assists with departmental scheduling trainings, as needed
• Assists with other workloads within the Registration and Records office, as needed
• Assists in providing enrollment reports to various deans and vice presidents
• Assists in maintaining the accuracy of the local course library
• Completes an annual applied benchmark project on an individual or group basis

This position enters and verifies curriculum class schedules and assists with student registration.

Knowledge, Skills & Abilities

Ability to maintain records accurately and meet deadlines consistently

Strong Analytical Skills

Demonstrated ability to work in a deadline-driven environment

Demonstrates good organizational skills

Ability to perform normal duties with minimal supervision

Excellent written and verbal communication skills

Intermediate skills with MS Office products

Requirements

High school diploma or equivalent

Two years of administrative or clerical experience

Preferences

• Work experience is student records or registration
• Work experience in data entry
• Work experience with Ellucian(Colleague) or Banner student information system
• Work experience at a post-secondary institution

Essential Personnel

TBD