CUNY Administrative Assistant, Level 1(Provisional) - School of Education

The City University of New York; New York (NY); Sur place; USD 51 000 - 62 000; Plein temps

Résumé du poste

The City University of New York is seeking an Administrative Assistant to support the Departments of Curriculum and Instruction and Education Studies. The role involves handling day-to-day office operations, coordinating calendars, assisting with payroll processes, preparing materials for committees, and serving as the first point of contact for students and staff.

You will interact with faculty and administrators across campus, manage room reservations, travel arrangements, and assist with

Qualifications

• Verbal and written communication skills are essential.
• Ability to multitask in a fast-paced office environment.
• Experience in customer service settings is preferred.
• Familiarity with payroll processes and committee materials is desirable.

Responsabilités

• Assist Chairs with all aspects of department operations including processing payroll.
• Maintain Chairs' calendars, schedule meetings, and coordinate events and travel.
• Prepare materials for committees and maintain faculty lists and CVs.
• Monitor and supervise office staff and work study students.
• Provide clerical support including communications, supplies, and maintenance orders.
• Communicate with campus departments and external agencies to expedite work.
• Support graduation ceremony planning and accreditation activities.

Connaissances

Customer service

Multitasking

Verbal communication

Written communication

Organizational skills

Outils

Microsoft Office

e-procurement

PAF processing

CUNYfirst

Description du poste

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

OPEN TO CURRENT ELIGIBLE CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY

The CAA is principally responsible for the day-to-day administrative operations of the Departments of Curriculum and Instruction and Education Studies primarily as the first point of contact for students seeking support. The CAA will interact with students, faculty, departmental officials across campus including the Office of the Provost, prospective student and alumni.

Specific Duties Include

• Assist Chairs with all aspects of departments operations including processing payroll.
• Maintain the Chairpersons’ calendars, schedule meetings, and facilitate routine and special events (e.g., conferences, reservations of rooms, travel for faculty searches).
• Prepare all materials for the Appointments and Personnel and Budget Committees including Personnel Action Forms (PAFs) for part-time and full-time faculty and staff and maintain up to date full- and part-time faculty lists including adjuncts current CVs and schedule for appointments.
• Monitor, schedule, supervise and submit timesheets for office staff and work study students.
• Assist with clerical support and general office duties, including, but not limited to: maintaining display cabinets, sending out email communications, maintaining office equipment, inventory/ordering supplies, ordering lunch for meetings, and processing maintenance/repair orders.
• Communicate with academic and administrative departments across campus and outside agencies to expedite work processing.
• Support with graduation ceremony planning and implementation.
• Provide support for the Director of Assessment and Accreditation.

Minimum Qualifications

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

• Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

• Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
• Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
• Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

Other Qualifications

Preferred qualifications include:

• Proficiency in Microsoft Office (Word, Excel, and Outlook), e-procurement, and PAF processing; and experience with CUNYfirst.
• Experience working in a Customer Service environment.
• Ability to multitask and excellent verbal, written, and organizational skills.

Compensation

$56,501

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.