Culinary Operations Coordinator: Admin & Purchasing

Reynolds Lake Oconee; Northern (KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Reynolds Lake Oconee is seeking an experienced administrative professional to support the Director of Culinary. This role handles dictation, minutes, correspondence, and forms for kitchen operations while maintaining filing systems and coordinating purchasing activities.

Responsibilities span purchasing, accounts payable, HR onboarding, and event support, with collaboration across culinary leaders and marketing.

Qualifications

• 3–5 years administrative experience in food & beverage/hospitality.
• Bachelor’s Degree preferred or 3–5 years relevant work experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), timekeeping software, Canva, and basic drawing or desktop organizational software.
• Excellent verbal and written communication; bilingual English/Spanish a plus.
• Strong organizational skills, resourcefulness, and ability to follow directions.

Responsibilities

• Take dictation, record meeting minutes, and manage Director of Culinary correspondence.
• Develop and maintain forms, charts, and documents for kitchen activities.
• Prepare meeting agendas and distribute documents; maintain accurate records.
• Type, edit, and distribute letters on behalf of the Director of Culinary.
• Maintain stocked office materials and order supplies.
• Create and update recipe booklets, prep lists, and other culinary documents.
• Assist with labor tracking, budgeting, and AP invoices.
• Align property specs set by the Director of Culinary.
• Coordinate with chefs on kitchen design materials and quotes for capital projects.
• Work with Marketing to update website as needed.
• Follow purchasing policies and assist Director of Purchasing with vendor communications.
• Maintain purchasing records, POs, and vendor information; review invoices.
• Communicate product availability and price changes to culinary leadership.
• Place daily purchase orders with approved vendors and monitor schedules.
• Coordinate with Executive/Sous Chefs on daily purchasing needs.
• Assist in HR onboarding and processing status changes for culinary team.
• Liaise with international culinary interns on housing and transportation.
• Coordinate cultural events and department onboarding.
• Provide other administrative or clerical support as needed.
• Adhere to Reynolds Lake Oconee Core Values and Service Standards.

Skills

Administrative experience

Attention to detail

Communication

Education

Bachelor’s degree preferred

3–5 years relevant work experience

Tools

Microsoft Office

Timekeeping software

Canva

Desktop organizational software

Job description

Reynolds Lake Oconee is seeking an experienced administrative professional to support the Director of Culinary. This role handles dictation, minutes, correspondence, and forms for kitchen operations while maintaining filing systems and coordinating purchasing activities.

Responsibilities span purchasing, accounts payable, HR onboarding, and event support, with collaboration across culinary leaders and marketing.