Culinary Administrative Assistant

Hyatt Taleo; Scottsdale (AZ); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

World-wide opportunities with Hyatt

Discounted & complimentary hotel rooms

Free employee meals

Medical, dental and vision insurance

Tuition reimbursement/wellness program

Employee stock purchase plan

Retail discounts

Job summary

The Culinary Administrative Assistant at Grand Hyatt Scottsdale Resort provides essential administrative support to the chefs and stewarding managers in a fast-paced hotel environment. The role requires strong organizational skills, attention to detail, and the ability to multi-task across purchasing, payroll, and office operations.

Fluent English and Spanish are required, with proficiency in Microsoft Office and Birchstreet procurement.

Qualifications

• Bilingual English and Spanish required.
• Must follow instructions accurately, both verbally and in writing.
• Detail oriented with strong computer skills.
• Proficient in Microsoft Office programs.
• Flexible schedule including evenings, weekends and holidays.
• Good interaction with vendors and colleagues.
• Ability to problem solve in a fast-paced environment.

Responsibilities

• Prepares POs and processes invoices and requisitions.
• Assist with ordering uniforms and oversee inventory par levels.
• Place orders through Birchstreet system.
• Submit monthly F&B accruals.
• Process weekly payroll and create OT reports.
• Order office supplies and menu paper.
• Attend department and division meetings and communicate information.
• Ensure weekly manager schedules are submitted.

Skills

Bilingual English-Spanish

Detail oriented

Microsoft Office

Birchstreet

Customer service

Multi-tasking

Tools

Birchstreet procurement system

Job description

Culinary Administrative Assistant | SCO006350

Description

++The Hotel:++

Connect to the heart of the West and embrace the captivating optimism of the Sonoran Desert at Grand Hyatt Scottsdale Resort. The richly appointed property and sophisticated architectural designs inspired by Frank Lloyd Wright, reflect the romance of the American Southwest. Our magnificently designed property and artistic architectural features amplify dramatic mountain views, inspire connections to water, and reveal enticing botanical interactions. Captivating amenities and six elevated dining experiences, led by celebrity chef Richard Blais, echo the region’s variety and rich heritage–beckoning travelers to deeply connect with the illuminating essence of our surroundings.

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues have been at the heart of our business and helped Hyatt become one of the world’s best and fastest-growing hospitality brands. As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Starting rate: $21.00 per hour

Role and Responsibilities include but are not limited to:

The Culinary and Stewarding Administrative Assistant is responsible for providing administrative support to the chefs and stewarding managers as well as acting as colleague relations support. The ideal candidate excels at working in a fast-paced environment where no days are alike. They will support the Executive Chef, Executive Sous Chef, Department Chefs, and Stewarding managers on a day-to-day basis. They will also be able to take direction clearly and execute at a high level while getting pulled in multiple directions. Previous hotel experience is preferred.

The Culinary Administrative Assistant shall strive to provide exceptional service to both internal and external guests at all times.

Essential job Functions (but are not limited to):

• Prepares PO’s and process invoices and requisitions through Birchstreet procurement management system
• Assist with ordering uniforms and overseeing inventory par levels
• Place orders through Birchstreet system
• Submits monthly Food & Beverage accruals
• Processes weekly payroll and creates OT reports
• Ordering of office supplies & menu paper
• Performs monthly audits of online menus, outlet printed collateral, and digital F&B related
• Attends mandatory department meetings and appropriate division meetings
• Communicates all pertinent information to the outlet teams
• Ensures team submits weekly manager schedule
• Always maintains a professional demeanor and attitude
• Reports to work on time and according to posted schedule
• Performs other related duties as assigned

Qualifications

++Qualifications –++

• Bilingual English-Spanish required.
• Must be able to accurately follow instructions, both verbally and written.
• Must be highly detailed orientated.
• Must have excellent computer skills.
• Must have strong working knowledge of Microsoft Office programs.
• Ability to work a flexible schedule that may include evenings, weekends and holidays.
• Must have the ability to deal effectively and interact well with vendors and Colleagues.
• Must have the ability to problem solve in a fast-paced environment.
• Must have a passion for creating an exceptional experience for all guest.
• Must be able to stand and walk throughout the shift.
• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently; squeezing and overhead reaching occasionally.
• 2-3 years prior hotel or restaurant experience is preferred.
• Customer Service and Food service knowledge preferred.
• Ability to multi-task and adapt to changing guest needs.

Benefits & Perks

• Opportunities to work around the world with Hyatt Hotels and Resorts
• Discounted & Complimentary Hotel Room Nights
• Enjoy free employee meals in our employee dining hall
• Free covered parking
• Medical Dental and Vision Insurance (Full-time colleagues)
• Retirement savings plan
• Excellent training and professional development
• Tuition/Wellness reimbursement, up to $1,000 a year!
• Employee Stock Purchase plan
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more

Our Values:

Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing

About The Hiring Process

We are excited that you have chosen to express interest in joining Hyatt Hotels and Resorts. We will be sure to take a look at your application and get back to you within a week of your submission. Thank you for your patience while we do so.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Proof of eligibility to work in the United States is required, as well as a completed background check.

Primary Location

: US-AZ-Scottsdale

Organization

: Grand Hyatt Scottsdale Resort

Pay Basis

: 21.00 Hourly US Dollar (USD)

Job Level

: Administrative | Full-time

Job

: Administrative