Culinary Administrative Assistant

Grand Hyatt; Scottsdale (AZ); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Opportunities to work around the world

Discounted & Complimentary Hotel RoomN

Free employee meals

Free parking

Medical/Dental/Vision Insurance (Full‑

Retirement savings plan

Training and professional development

Tuition/Wellness reimbursement, up to

Employee Stock Purchase plan

Discounts at retailers

Job summary

Grand Hyatt Scottsdale Resort is seeking a Culinary and Stewarding Administrative Assistant to provide administrative support to the chefs and stewarding managers, assist with purchasing and payroll tasks, and coordinate department communications.

The ideal candidate will be bilingual in English and Spanish, detail oriented, and proficient with Microsoft Office and Birchstreet; hotel experience is preferred and ability to multi-task in a fast-paced environment.

Qualifications

• Bilingual English-Spanish required.
• Must be able to follow instructions, verbally and in writing.
• Detail oriented with strong computer skills and MS Office knowledge.
• Experience with Birchstreet procurement system is a plus.
• 2–3 years in hotel or restaurant environment preferred.

Responsibilities

• Prepares POs, invoices, and requisitions using Birchstreet.
• Assist with ordering uniforms and inventory par levels.
• Place orders in Birchstreet and manage supply needs.
• Submit monthly Food & Beverage accruals and payroll reports.
• Communicate information to outlet teams and schedule personnel.
• Maintain professional demeanor and punctual attendance.
• Perform other duties as assigned.

Skills

Bilingual English-Spanish

Attention to detail

Excellent computer skills

Microsoft Office proficiency

Vendor relations

Multi-tasking

Customer service

Tools

Birchstreet procurement management system

Job description

Organization- Grand Hyatt Scottsdale Resort

Summary

The Hotel:

Connect to the heart of the West and embrace the captivating optimism of the Sonoran Desert at Grand Hyatt Scottsdale Resort. The richly appointed property and sophisticated architectural designs inspired by Frank Lloyd Wright, reflect the romance of the American Southwest. Our magnificently designed property and artistic architectural features amplify dramatic mountain views, inspire connections to water, and reveal enticing botanical interactions. Captivating amenities and six elevated dining experiences, led by celebrity chef Richard Blais, echo the region's variety and rich heritage–beckoning travelers to deeply connect with the illuminating essence of our surroundings.

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

• Starting rate: $21.00 per hour

The Culinary and Stewarding Administrative Assistant is responsible for providing administrative support to the chefs and stewarding managers as well as acting as colleague relations support. The ideal candidate excels at working in a fast-paced environment where no days are alike. They will support the Executive Chef, Executive Sous Chef, Department Chefs, and Stewarding managers on a day-to-day basis. They will also be able to take direction clearly and execute at a high level while getting pulled in multiple directions. Previous hotel experience is preferred.

The Culinary Administrative Assistant shall strive to provide exceptional service to both internal and external guests at all times.

Essential job Functions (but are not limited to):

• Prepares PO’s and process invoices and requisitions through Birchstreet procurement management system
• Assist with ordering uniforms and overseeing inventory par levels
• Place orders through Birchstreet system
• Submits monthly Food & Beverage accruals
• Processes weekly payroll and creates OT reports
• Ordering of office supplies & menu paper
• Performs monthly audits of online menus, outlet printed collateral, and digital F&B related
• Attends mandatory department meetings and appropriate division meetings
• Communicates all pertinent information to the outlet teams
• Ensures team submits weekly manager schedule
• Always maintains a professional demeanor and attitude
• Reports to work on time and according to posted schedule
• Performs other related duties as assigned

Qualifications

• Bilingual English-Spanish required.
• Must be able to accurately follow instructions, both verbally and written.
• Must be highly detailed orientated.
• Must have excellent computer skills.
• Must have strong working knowledge of Microsoft Office programs.
• Ability to work a flexible schedule that may include evenings, weekends and holidays.
• Must have the ability to deal effectively and interact well with vendors and Colleagues.
• Must have the ability to problem solve in a fast-paced environment.
• Must have a passion for creating an exceptional experience for all guest.
• Must be able to stand and walk throughout the shift.
• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently; squeezing and overhead reaching occasionally.
• 2-3 years prior hotel or restaurant experience is preferred.
• Customer Service and Food service knowledge preferred.
• Ability to multi-task and adapt to changing guest needs .

Benefits & Perks

• Opportunities to work around the world with Hyatt Hotels and Resorts
• Discounted & Complimentary Hotel Room Nights
• Enjoy free employee meals in our employee dining hall
• Free covered parking
• Medical Dental and Vision Insurance (Full-time colleagues)
• Retirement savings plan
• Excellent training and professional development
• Tuition/Wellness reimbursement, up to $1,000 a year!
• Employee Stock Purchase plan
• Discounts at various retailers - Apple, AT&T, Verizon, Headspace and many more

Our Values:

Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing

About The Hiring Process

We are excited that you have chosen to express interest in joining Hyatt Hotels and Resorts. We will be sure to take a look at your application and get back to you within a week of your submission. Thank you for your patience while we do so.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Proof of eligibility to work in the United States is required, as well as a completed background check.