CTE Administrative Assistant

Peoria Unified School District; Glendale (AZ); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading educational institution is seeking a CTE Administrative Assistant to provide administrative support for the CTE department. The role involves clerical functions, scheduling, and maintaining communication with stakeholders. Ideal candidates will have strong communication skills and proficiency in Microsoft Office.

Qualifications

• Two years of administrative/secretarial experience required.

Responsibilities

• Performs clerical and secretarial functions to support CTE programs.
• Schedules meetings and manages the department calendar.
• Maintains department’s portal and social media.

Skills

Communication

Attention to detail

Professionalism

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

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• Position Type:
  District Support/Secretary - 12-Months
• Date Posted: 5/13/2025
• Location: District Administration Center - Glendale, AZ
• Date Available: July 1, 2025
• Closing Date: 05/27/2025

Additional Information

Position Title: CTE Administrative Assistant

Supervisor: Director for CTE

Term of Employment: 12 months

Salary Classification: 13

Job Summary

Performs a variety of moderate administrative and secretarial support functions for the CTE department.

Essential Functions

As defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES Generally Include The Following

• Performs clerical and secretarial functions to support the PUSD CTE Strategic Plan, its programs, and the leadership team, including managing telephone calls.
• Schedules meetings, conferences, interviews, in-services, workshops, and other activities.
• Arranges meeting sites and handles logistical requirements. Makes travel arrangements as needed.
• Prepares agendas, presentations, and informational packets for the department.
• Coordinates the CTE department calendar.
• Maintains department’s portal, website, and social media for communication with internal and external stakeholders.
• Coordinates ad hoc or special projects.
• Maintains, updates, and creates files, records, and databases for assigned programs or department.
• Schedules employment interviews and conducts reference checks.
• Maintains and edits timesheets for the department.
• Tracks CTE advisory board members, teacher certification, stipends, and inventory.
• Processes agreements, contracts, and applications within the CTE department.
• Performs other duties as assigned.

Knowledge and Skills

• Knowledge of applicable federal, state, county, and city statutes, rules, policies, and procedures.
• Knowledge of district and departmental policies.
• Proficiency in Microsoft Office (Word, Excel, databases).
• Attention to detail, thoroughness, and follow-through.
• Courtesy and professionalism.
• Effective communication and relationship skills.
• Skill in operating a personal computer and office equipment.

Minimum Qualifications

High School Diploma or GED, AND two (2) years of administrative/secretarial experience, or equivalent experience/education.

Other Requirements

• Pass fingerprint and background check.
• Work outside normal hours if needed.
• Possess and maintain a valid Arizona driver’s license if required.