CTE Administrative Assistant

Peoriaud; Glendale (AZ); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading educational institution in Glendale is seeking a CTE Administrative Assistant to provide comprehensive administrative support. This role involves managing schedules, coordinating meetings, and maintaining communication with stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and experience in a professional office environment.

Qualifications

• Two years of administrative experience required.
• Knowledge of federal and state regulations.

Responsibilities

• Performs clerical and secretarial functions to support CTE programs.
• Schedules meetings and prepares agendas for the department.
• Maintains department files and databases.

Skills

Attention to detail

Professionalism

Effective communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CTE Administrative Assistant

JobID: 22116

Position Type:
District Support/Secretary - 12-Months


Date Posted:
5/13/2025


Location:
District Administration Center - Glendale, AZ


Date Available:
July 1, 2025


Closing Date:
05/27/2025


Additional Information:
Position Title: CTE Administrative Assistant
Supervisor: Director for CTE
Term of Employment: 12 months
Salary Classification: 13
Job Summary: Performs a variety of moderate administrative and secretarial support functions for the CTE department.
Essential Functions: as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.
ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:
• Performs a variety of clerical and secretarial functions as needed in the position to support the PUSD CTE Strategic Plan, its programs, and the leadership team, including placing, screening & forwarding telephone calls
• Schedules a variety of meetings, conferences, interviews, in-services, workshops, and other activities
• Arranges meeting sites and handles logistical requirements. Makes travel arrangements as needed
• Prepares agendas, presentations, and informational packets for the department
• Coordinates the CTE department calendar
• Maintains department’s portal, website, and social media for regular communication with both internal and external stakeholders
• Coordinates a variety of ad hoc or special projects
• Maintains, updates, and creates files, records, and databases for assigned programs or department
• Schedules employment interviews and conducts reference checks for department
• Maintains and edits timesheets for department
• Maintains, updates, and creates files, records, and databases for the CTE department, including, CTE advisory board members, CTE teacher certification, and CTE stipend tracking & inventory tracking
• Processes and monitors a variety of agreements, contraction and applications within the CTE dept.
• Performs other duties as assigned or required.
KNOWLEDGE AND SKILLS:
• Knowledge of applicable Federal, state, county and city statutes, rules, policies and procedures.
• Knowledge of applicable Peoria Unified School District and departmental policies and procedures.
• Working knowledge of Microsoft Office with skills in word processing, spreadsheets and data bases.
• Attention to detail, thoroughness and follow-through are critical.
• Courtesy and professionalism at all times.
• Skill in establishing and maintaining effective communications and working relationships with co-workers, former students, their parents or family members, vendors, the general public, and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment.
MINIMUM QUALIFICATIONS:
A High School Diploma or GED, AND two (2) years of administrative and secretarial experience in a professional office; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
OTHER REQUIREMENTS:
• Must be able to pass a fingerprint and background clearance check.
• Must be able to work outside normal working hours.
• May be required to possess and maintain a valid Arizona driver’s license



Attachment(s):
• Salary Schedule