CSR Dispatcher and Sales follow up

One Hour Heating & Air Conditioning; Ramsey (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Training & development

Vision insurance

401(k)

401(k) matching

Competitive salary

Dental insurance

Job summary

One Hour Heating & Air Conditioning in Minnesota is hiring a Dispatch, Customer Service & Sales Follow-Up Coordinator. You will balance service operations with proactive sales follow-up, scheduling, and customer communication to keep HVAC, plumbing, and electrical service running smoothly.

The role requires coordinating technician schedules, handling calls, updating estimates, and pursuing opportunities with existing customers.

Qualifications

• Experience in customer service, dispatching, inside sales, or service coordination preferred.
• Experience in HVAC, plumbing, electrical, or residential trades is a plus.
• Strong phone communication and customer relationship skills.
• Comfortable making outbound calls about outstanding estimates.
• Excellent organization and attention to detail.
• Ability to multitask and adapt to changing priorities.
• Proficiency with computers and willingness to learn company software.
• Proactive, dependable, results-oriented approach to work.
• Ability to work effectively with customers, technicians, and management.

Responsibilities

• Reviewing technician schedules and coordinating daily service needs.
• Managing customer calls, scheduling requests, and service updates.
• Completing outbound follow-up calls and emails.
• Updating estimates and customer records.
• Booking approved work and coordinating scheduling.
• Reviewing outstanding opportunities and planning the next day's priorities.

Skills

Customer service

Dispatching

Inside sales

Phone communication

Multitasking

Organizational skills

Computer proficiency

Team collaboration

Job description

Benefits

• Paid time off
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance

Northern One Hour Heating, Northern Ben Franklin Plumbing & Northern Mister Sparky Electric is owned and operated locally. Our company has been serving the metro area since 1990. We have an opening for someone that is very good at multi-tasking by helping customer, technicians and sales of the company. If you like to stay busy and can juggle multiple tasks - we would love to meet you.

We are looking for employees that will fit our Northern Core Values:

1. Our Northern Family: We work as a team, care for one another and have fun
2. Help Others: We are passionate about helping others
3. Do the right thing: We are not perfect, but we always do what is right
4. Eager to Learn & Grow: Always reaching and growing to master our craft

Position Summary

We are seeking a motivated, organized, and customer-focused individual to join our team as a Dispatch, Customer Service & Sales Follow-Up Coordinator.

This position is equally focused on service operations and revenue growth. Approximately 50% of the role will be dedicated to dispatching, scheduling, and customer service, while the remaining 50% will focus on proactive sales follow-up, converting outstanding estimates into approved work, and generating additional business from existing customers.

The ideal candidate is comfortable managing a busy schedule, communicating with customers and technicians, making outbound sales calls, and following opportunities through to completion. This individual will play an important role in keeping our HVAC, plumbing, and electrical service departments running efficiently while helping increase revenue and customer retention.

Daily Work Expectations

The position is designed around an approximately equal division of time between operational responsibilities and sales follow-up.

A typical day will include:

• Reviewing technician schedules and coordinating daily service needs.
• Managing customer calls, scheduling requests, and service updates.
• Completing dedicated outbound follow-up calls and emails.
• Updating estimates and customer records.
• Booking approved work and coordinating scheduling.
• Reviewing outstanding opportunities and planning the next day's priorities.

The daily schedule may be adjusted during peak service periods or emergencies, but dedicated sales follow-up time should remain a priority.

Qualifications

• Experience in customer service, dispatching, inside sales, or service coordination preferred.
• Experience in HVAC, plumbing, electrical, or other residential service trades is a plus.
• Strong telephone communication and customer relationship skills.
• Comfortable making outbound calls and discussing outstanding estimates.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage changing priorities.
• Proficiency with computers and willingness to learn company software.
• A proactive, dependable, and results-oriented approach to work.
• Ability to work effectively with customers, technicians, and management.

Performance Measurements

Performance will be evaluated across both halves of the position.

Dispatching & Customer Service

• Accurate and efficient technician scheduling.
• Appointment confirmation and customer communication.
• Schedule openings are filled when practical.

Sales Follow-Up

• Consistent completion of assigned follow-up calls and tasks.
• Timely follow-up on outstanding estimates.
• Number and percentage of eligible estimates converted into approved work.
• Revenue generated from follow-up opportunities.
• Approved jobs successfully scheduled.
• Accurate tracking of sales activity and outcomes.

Management will establish realistic targets based on workload, seasonal demand, average job value, and available sales opportunities.

Compensation & Incentives

Compensation will be based on experience and qualifications. A performance-based incentive may be offered for achieving agreed-upon sales follow-up and operational goals.

The goal is to reward both excellent customer service and measurable contributions to company growth.

Hours 10:00am - 6:00pm Monday - Friday -