CSR/Dispatcher

Mechanical Man Inc.; Goshen (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

Mechanical Man Inc., based in Goshen, Indiana, is seeking a detail-oriented CSR / Dispatcher to join our team. The ideal candidate will be responsible for answering customer calls, booking appointments, and coordinating technician schedules. This role is key to ensuring smooth daily operations and requires excellent customer service and organizational skills.

We offer training for those new to dispatching and look for someone motivated to learn and grow within our company culture. If you have experience in HVAC or related fields, we'd love to hear from you!

Qualifications

• Friendly and professional on the phone.
• Highly organized and detail-oriented.
• Experience in HVAC, plumbing, electrical, dispatching, or customer service is helpful.

Responsibilities

• Answer incoming customer calls and book service appointments.
• Gather customer information and keep records updated.
• Dispatch technicians based on urgency and skill set.
• Assist with invoice processing and office tasks as needed.

Skills

Customer service

Organizational skills

Multitasking

Communication

Tools

ServiceTitan

QuickBooks

Job description

Mechanical Man is a family-owned business specializing in HVAC, plumbing, electrical, and indoor air quality services. Based in Goshen, Indiana, and founded in 1997, we have been serving homeowners in Elkhart County with reliable installation, repair, and maintenance solutions. Our team of licensed and highly trained professionals is dedicated to providing quality workmanship, honest pricing, and exceptional customer care. We are committed to treating every home with the utmost respect and ensuring services are done right the first time.

Mechanical Man is looking for a dependable, detail-oriented CSR / Dispatcher to join our team.

We are a small to medium-sized HVAC, plumbing, and electrical company, and this role is a key part of keeping our customers, technicians, and office running smoothly each day.

This position is ideal for someone who enjoys helping people, staying organized, communicating clearly, and working in a fast-paced service environment.

Responsibilities

• Answering incoming customer calls professionally and booking service appointments
• Gathering accurate customer information, job details, concerns, access notes, and special instructions
• Keeping customer records updated in ServiceTitan
• Scheduling maintenance visits and confirming appointments
• Classifying and tracking calls properly
• Dispatching technicians based on urgency, skill set, customer availability, and daily schedule changes
• Communicating with technicians throughout the day and updating the dispatch board as needed
• Debriefing technicians after jobs and helping schedule return visits when needed
• Assisting with office tasks, supply ordering, truck inspection reports, customer mailings, and assigned projects
• Eventually assisting with invoice processing, job paperwork, use tax, QuickBooks exports, and ServiceTitan documentation

The Right Person Will Be:

• Friendly and professional on the phone
• Highly organized and detail-oriented
• Able to multitask and adjust priorities throughout the day
• Comfortable working with technicians, customers, and office staff
• Willing to learn ServiceTitan and our company processes
• Reliable, teachable, and team-focused

Experience in HVAC, plumbing, electrical, dispatching, customer service, or ServiceTitan is helpful, but we are willing to train the right person.

If you or someone you know would be a good fit, please reach out to Mechanical Man or send us an email to [e-mail] more information.

Join a company where your work matters every day.