Cruise Ship Coordinator

Polynesian-Adventure-Tours; Honolulu (HI); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with match

Paid time off

Employee Assistance Plan

Pet Insurance

Free Parking

Job summary

Polynesian Adventure is seeking a Cruise Ship Coordinator to join our Honolulu operations. This full-time clerical role supports cruise tour programs, liaises with cruise lines and shore staff, and coordinates itineraries and dispatch data.

Travel to outer islands may be required; strong customer service, communication, and time-management skills are essential. Proficiency with Google Workspace, Word, Excel, Outlook, and PowerPoint is expected.

Qualifications

• Two years in Hawaii visitor industry preferred.
• Excellent customer service and guest relations skills are required in this role.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinates all aspects of cruise tour programs with cruise line, vessel and operations team.
• Maintains open communication with cruise ship shore excursion staff.
• Monitors, inputs and follows up on cruise tour orders.
• Coordinates with local venues in conjunction with tour itineraries.
• Assists in creating new and innovative tour itineraries for cruise ship passengers.
• Quality checks advance bookings; updates/completes any missing information.
• Reconciles shore excursion settlement forms.
• Approves and sends invoices for Cruise Ship clients in a timely manner.
• Enters tour details and itineraries into dispatch software.
• Establishes and maintains client relationships with priority on client needs.

Skills

Customer service

Communication

Time management

Organizational skills

Guest relations

Education

Associate’s degree or higher

Tools

Google Workspace

MS Word

Excel

Outlook

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Cruise Ship Coordinator

Full Time Clerical Oahu Corporate - Sales, Honolulu, HI, US

2 days ago Requisition ID: 1109

Salary Range: $25.00 To $29.00 Hourly

Polynesian Adventure is the premier operator of sightseeing tours and private transportation in Hawaiʻi. We offer charter and tour services to the most sought-after locations in the Hawaiian islands, including breathtaking Haleakala and Road to Hana tours on Maui.

The Cruise Ship Coordinator is responsible for maintaining and growing Cruise Ship business, building and sustaining effective business relationships, while honoring Polynesian Adventure’s approach to business which includes our commitment to safety, operational excellence, customer service, innovation and sustainability.

ESSENTIAL DUTIES

• Coordinates all aspects of cruise tour programs with cruise line, vessel and operations team.
• Maintains open communication with cruise ship shore excursion staff.
• Monitors, inputs and follows up on cruise tour orders.
• Coordinates with local venues in conjunction with tour itineraries.
• Assists in creating new and innovative tour itineraries for cruise ship passengers.
• Quality checks advance bookings; updates/completes any missing information.
• Reconciles shore excursion settlement forms.
• Approves and sends invoices for Cruise Ship clients in a timely manner.
• Enters tour details and itineraries into dispatch software.
• Adheres to the best practices and continual development of a key account management strategy.
• Establishes and maintains client relationships with the mindset that our clients’ priority is our priority.
• Uses independent judgment to operate tours effectively and resolve client complaints.
• Conducts follow up reviews related to client satisfaction.
• Liaises with Operations to ensure client needs are fulfilled.
• Responsible for cruise related group quotes, including quoting and operating.
• Provides onsite operations support, including travel as needed to outer islands.
• Completes ad hoc projects as needed.
• Performs other job-related duties as assigned.

KNOWLEDGE, EXPERIENCE AND OTHER REQUIREMENTS

• Customer service duties require relating to customers, employees and management in a friendly and professional manner at all times.
• Ability to clearly and effectively present information and respond to questions from groups of managers, customers, employees, and the general public.
• Duties require travel to outer islands as needed.
• Position may require standing and walking. Additional duties may occasionally require lifting objects that weigh up to 50 lbs.

KNOWLEDGE, EXPERIENCE AND OTHER REQUIREMENTS

Education

• Associate’s degree or higher, or equivalent work experience.

Experience, Knowledge, and Skills Required

• Two years of experience within the Hawaii visitor industry preferred.
• Previous experience in the hospitality industry is preferred, but not required.
• Must enjoy working with the traveling public.
• Excellent customer service and guest relations skills are required in this role.
• Must have strong organizational and communication skills.
• Excellent time management skills and able to consistently meet deadlines.
• Working level ability in Google Workspace, MS Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills. High degree of listening skills.

BENEFITS

• Medical, Dental, Vision and Drug Insurance
• 401(k) with a generous company match!
• Paid time off
• Employee Assistance Plan
• Pet Insurance
• Free Parking