Crew Scheduling Admin Analyst

All Aviation Jobs; Erlanger (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Atlas Air Worldwide seeks a Crew Scheduling Admin Analyst to coordinate visa requirements for crewmembers and to manage data analysis for operational support across departments.

You will perform day-to-day administrative tasks, maintain filing systems, and generate routine and ad hoc reports while ensuring timely communications with crewmembers and pilots.

Qualifications

• Minimum high school diploma required; bachelor’s degree preferred.
• At least 2 years’ experience in an airline operating environment.
• Proficient in Microsoft Office; strong data mining knowledge.
• Strong written and oral communication, organizational skills, and attention to detail.

Responsibilities

• Coordinate required visa/passport renewals with crewmembers and vendors.
• Monitor visa requirements and work with Crew Planning to manage restrictions.
• Enter and organize grievances in I-Sight and Teams; send decisions; schedule hearings.
• Identify data issues and research corrective actions; improve data quality.
• Analyze data and develop recommendations; maintain and develop databases for projects.

Skills

Data analysis

Data mining

Communication

Team player

Microsoft Office

Attention to detail

Education

High School diploma

Bachelor's degree or equivalent

Tools

I-Sight

Microsoft Teams

Job description

Join Atlas Air Worldwide. Move the World with Us!

At Atlas Air Worldwide, we're not just an airline, we're a global engine powering cargo, passenger, and leasing operations across more than 70 countries. As a leader in outsourced aviation logistics, we're built on a foundation of safety, service excellence, integrity, innovation, teamwork, and responsibility. With over 30 years of history, a modern all-Boeing fleet, and nearly 5,000 teammates collaborating across operations, technical, and corporate functions, we're driven by purpose.

If you're ready to grow, innovate, and help us deliver excellence every single day, you belong here.

Position Summary:

The Crew Scheduling Admin Analyst will be responsible for coordinating and obtaining required visas for our Crewmembers, acquiring, managing, manipulating, and analyzing data and report results. In charge of carrying out day-to-day organizational tasks and facilitating efficient communication across the crew scheduling and other departments.

Major Job Accountabilities

• Coordinate required visa/passport renewals with Crewmembers and visa/passport vendors
• Monitor and research visa/passport/immigration requirements for operating flights, work with Crew Planning and Crew Scheduling to remove Crewmembers with passport/visa restrictions
• Enter and organize Grievances in I-Sight and Teams, send step 1 decisions, establish agenda for hearings, and 20.A discussions in Teams.
• Identify problematic areas and conduct research to determine the best course of action to correct the data
• Analyze and problem solve issues with current and planned systems as they relate to the integration and management of operational data
• Identify, analyze, and interpret trends or patterns in complex data sets
• In collaboration with others, develop and maintain databases and data systems necessary for projects and department functions
• Acquire and abstract primary or secondary data from existing internal or external data sources
• In collaboration with others, develop and implement data collection systems and other strategies that optimize operational efficiency and data quality
• Interpret data and develop recommendations based on findings
• Develop graphs, reports, and presentations of project results
• Perform basic statistical analyses for projects and reports
• Generate routine and ad hoc reports
• Perform a range of Crew Scheduling administrative support tasks and other duties as assigned
• Respond to Crewmember /Pilot Support/Crew Scheduling e-mail inquiries
• Support daily Crew Scheduling tasks/duties as required (i.e. phones, e-mail, sick calls, wake- ups..etc.)
• Assist personnel with timely and accurate submission of required reports
• Maintain hard copy and electronic filing system, scan documents into digital case files
• Maintain and develop spreadsheets, track databases, report, and presentations such as Scorecard, Open Time Database, Open time Error…etc. while ensuring accuracy

Qualifications

• Required: Minimum of High School diploma; Preferred: Bachelor's degree or equivalent relevant experience
• Required: At least 2 years' experience in an airline operating environments; Preferred: Advanced knowledge/training related to Aviation Management and/or prior aviation operations experience
• Experience in data mining techniques and procedures and knowing when their use is appropriate
• Ability to present complex information in an understandable and compelling manner
• Strong computer skills; must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must be self-starter and team player
• Solid database and data analyst skills required
• Strong written and oral communication skills, organizational skills, and attention to detail
• Self-motivated with minimal oversight

At Atlas Air Worldwide, we believe in the power of people, the promise of innovation, and the responsibility we hold to each other, to our customers, and to the planet. Join us and be part of a team that lifts more than cargo; we lift ambition.