Credentialing Specialist/Administrative Assistant

Cnscares; Murray Hill (GA); On-site; USD 26,000 - 32,000; Full time

Job summary

CNS Cares, Augusta-based, is seeking a detail-oriented administrative assistant to support operations by handling files, data entry, and reception tasks.

You will greet visitors, answer calls, manage mail, coordinate meetings, and ensure compliance with state and company requirements. Candidates should have at least three years of admin experience and proficiency with Microsoft Office.

Qualifications

• High school diploma.
• At least three (3) years of administrative experience.
• Familiarity with Microsoft Office products.

Responsibilities

• Perform regular audits of team member files, in conjunction with HR to ensure all required documents are present.
• Monitor licensing and renewals, ensuring up-to-date records.
• Track CPR certifications and renewals in line with state regulations.
• Open and close the facility daily and maintain reception duties.
• Answer phones professionally and greet visitors; assist with mail and package handling.

Skills

Attention to detail

Communication

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

Description

Pay Rate: $19.00 - $23.00 per hour depending on experience

Location: Augusta, GA

Full-Time, In-Office, Monday-Friday

Benefits Summary

• Medical, dental, vision, and 401K
• Health Savings Account (HSA)
• Matching 401k
• Paid Time Off (PTO

Position Summary

On behalf of CNS Cares (“CNS” or “Company”), this position provides administrative support with focus on ensuring

employees have the needed company and state requirements to work. In addition to answering phone calls, greeting visitors,

faxing, typing and filing, this position may perform duties, such as record keeping, employee file management (including annual

renewables), and administrative tasks, to ensure operational compliance.

Essential Functions

The team member must have regular attendance/punctuality, be detail-oriented, be able to work with others at all levels of the

Company and conduct themselves with the highest ethical standards. Other assigned duties include:

• Perform regular audits of team member files, in conjunction with HR to ensure all required documents are present.
• Work with team members to obtain missing file documents.
• Monitor and ensure licensing is up to date and work with team members to receive copies of renewed licenses.
• Track CPR certifications, as required by state regulations, and ensure renewals are gathered timely.
• Work with local teams, recruiting and HR to ensure annual renewable items, such as TB screenings, background checks, disclosure statements and other annual items, are gathered yearly or at the frequency required by the respective state, track completion and ensure the items are placed in the team member’s file.
• Ensure team member files are always up to date and orderly.
• Follow assigned naming conventions when auditing and maintaining team member files.
• Responsible for faxing items such as plans of care and missed visits to doctors’ offices and calls to doctors’ offices, as needed, to ensure items requiring signature are returned in a timely manner.
• Responsible for opening and closing the facility daily.
• Answer phones in a professional manner while screening and forwarding calls appropriately.
• Assist with generation and shipping of patient care documents, including equipment, as assigned.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures).
• Receive, sort and distribute daily mail/deliveries.
• Prepare outgoing mail and packages as needed.
• Order supplies and keep inventory stocked.
• Reserve conference rooms for meetings as requested or necessary.
• Create and maintain spreadsheets as assigned.
• Assist General Manager/State Administrator with administrative duties as requested.
• Suggest changes to office task workflow to improve efficiency.
• Other duties as assigned.

Requirements

Education/Training

Required:

• High school diploma.
• At least three (3) years of administrative experience.
• Familiarity with Microsoft Officeproducts.

Preferred:

• At least one (1) year of credentialing experience preferred.
• Previous Home Health experience preferred.
• Administrative experience within healthcare strongly preferred.

Licensure/Certification

• Valid Driver’s License

Clearances

The following background checks are conducted:

• Criminal background
• Driving Record
• OIG Exclusion List
• Sex Offender Registry
• Drug Screening

#TFIND