Administrative Assistant / Med Staff Coordinator, Full Time Day

Kindred Hospital Bay Area - St. Petersburg; Saint Petersburg (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

ScionHealth is seeking an experienced administrative professional to support credentialing processes for its hospital departments. The role focuses on ensuring compliance with state and federal requirements, accreditation standards, and Medical Staff bylaws.

You will manage schedules, prepare agendas, maintain electronic records, and assist with meeting documentation. Strong attention to confidentiality and accurate record-keeping are essential.

Qualifications

• Must read, write and speak fluent English.
• Experience with credentialing processes in an acute care hospital setting.
• Knowledge of state and federal credentialing requirements and accreditation standards.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative/clerical support to one or more departments.
• Coordinate credentials process and schedules for appointments, reappointments and privileging.
• Create and maintain electronic spreadsheets and databases.
• Coordinate and schedule meetings, prepare agendas, and transcribe minutes.

Skills

Administrative support

Credentialing

Communication

Organization

Confidentiality

Education

High School Diploma or Equivalent

Tools

Spreadsheets

Database management

Job description

Description

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

Provides administrative/clerical support to one or more departments. Coordinates the effective functioning of the credentialing process to ensure compliance with State and Federal requirements, accreditation standards, Medical Staff Bylaws, Rules and Regulations, and applicable policies and procedures.

Essential Functions

• Composes and responds by email to routine correspondence.
• Coordinates schedules, makes appointments, and arranges travel.
• Creates and maintains electronic spreadsheets and databases.
• Coordinates and schedules meetings, prepares agendas, reserves, and prepares facilities and records and transcribes meeting minutes.
• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable federal and state laws, and applicable professional standards.
• Performs all aspects of credentialing, including appointment, reappointment, privileging, and proctoring.
• Responsible for the coordination and effective functioning of Medical Staff clinical department and committee meetings to ensure compliance with the Medical Staff Bylaws, Rules and Regulations, and applicable policies and procedures.
• Maintains confidential credentials files and electronic medical staff database.
• Exhibits a high degree of responsibility for confidential matters.
• Skilled in the development and use of spreadsheets and word processing applications.
• Ability to maintain confidentiality.
• Ability to communicate effectively with patients and their family members, and at all levels of the organization.
• Ability to organize, prioritize and follow-up.

Knowledge/Skills/Abilities/Expectations

• Approximate percent of time required to travel: 0%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Qualifications

Education

• High School Diploma or Equivalent, including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role (preferred)

Licenses/Certification

• CMSC certification preferred.

Experience

• Experience with credentialing initial appointment and reappointment applications in an acute care hospital.
• Experience with preparing medical staff department/committee meetings and composing minutes.
• Experience with or direct involvement in a combined accreditation and licensing survey at an acute care hospital.