Creators - Assistant

caa; Nashville (TN); On-site; USD 28,000 - 30,000; Full time

Job summary

Creative Artists Agency (CAA) is seeking an Assistant to support an Agent in our CAA Creators Group based in Nashville. This on-site role focuses on high-level administrative tasks, calendar management, travel bookings, and coordinating across departments to move projects forward.

You will manage heavy phones, track payments, and help maintain confidentiality while delivering polished communication at all levels. A BA/BS and strong organizational skills are required.

Qualifications

• BA/BS from an accredited university or college required.
• Ability to anticipate needs and execute time-sensitive matters in a fast-paced environment.
• Strong multitasking and prioritization skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent organizational and written/verbal communication.
• Confidentiality and professional interpersonal skills.

Responsibilities

• Handle heavy phones and calendar management.
• Process payments and manage accounts.
• Coordinate across departments to move projects forward.
• Track projects, data, and leads.
• Ensure timely follow-up and follow-through.
• Stay up-to-date on entertainment industry trends.
• Learn new systems quickly and own processes.

Skills

Administrative skills

Calendar management

Financial tracking

Multitasking

Organizational skills

Communication skills

Confidentiality

Education

BA/BS degree

Tools

PowerPoint

Microsoft Outlook

Excel

Word

Job description

Job Description

Who We Are

Creative Artists Agency (CAA), is the world's leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role

CAA is seeking an Assistant to support an Agent in our CAA Creators Group based in Nashville. CAA Creators is a dedicated team of Agents and Executives that work across four main verticals:

Talent Representation: Representing on-camera and off-camera talent, CAA works with the next generation of storytellers who are creating and shaping the narratives for digital platforms and their audiences. Through holistic representation, we leverage talent expertise and social scale to create monetization and marketing opportunities spanning original content, brand partnerships, products/licensing, touring, charity, publishing and beyond, to create sustainable and impactful personal client brands.

Brand Partnerships: At the epicenter of the ever-evolving media and advertising landscape, CAA leverages its unique access and relationships across the entertainment industry to build innovative partnerships and programs for brands and agencies. Using content and/or talent as the main vehicle, our team strategically creates purposeful, premium stories and partnerships for advertisers to be distributed across digital ecosystems and platforms.

Content Sales: Working simultaneously with our storytelling clients and OTT, digital and immersive platforms, we source and sell intellectual property to be created into series and films across the digital content ecosystem.

Advisory: Through our collective industry knowledge and multi-faceted business approach, we work with select media, technology and consumer-facing companies to supercharge their goals and objectives in the media entertainment landscape.

The ideal candidate should be motivated, curious about how ideas are sold to brands, a quick thinker, a polished communicator (at all levels, internally and externally) and possess solid administrative skills. The individual should be flexible, highly organized and have the ability to multi-task under pressure.

Responsibilities

• Administrative duties including handling heavy phones, calendar management, note taking, arranging travel, and general office management tasks
• Financial tracking, processing payments, and account management
• Understanding connectivity across all departments to make projects happen
• Track all projects, data, leads, etc.
• Excellent follow-up and follow through
• Stay up-to-date on current events within the digital and entertainment landscapes
• Quickly learn new systems and take ownership of the process

Qualifications

• BA/BS from an accredited University or College preferred
• Ability to anticipate needs and execute time sensitive matters in a fast-paced environment
• Ability to multitask and prioritize efficiently
• Ability to work well under pressure and meet tight deadlines
• Ability to be flexible with work hours
• Strong organizational and communication skills; written and verbal
• Strong attention to detail
• Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality is a must
• Must be solutions oriented
• Computer literate (PowerPoint, Microsoft Outlook, Word, and strong working knowledge of Excel)

Education

BA/BS from an accredited University or College preferred

Location

On-Site in Nashville, TN, United States

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Equal Employment Opportunity

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not