Executive Assistant, Music and Comedy Touring

Creative Artists Agency; Nashville (TN); On-site; USD 39,000 - 41,000; Full time

Job summary

Creative Artists Agency (CAA) is seeking an Executive Assistant to support a senior leader in the Music and Comedy Touring Department. The role requires strong organization, proactive mindset, and discretion, with collaboration across the organization.

Based in Nashville, the position involves handling heavy phones, travel arrangements, presentations, and confidential matters, with opportunities to contribute ideas and process improvements.

Qualifications

• BA/BS from an accredited University or College preferred.
• 1+ years providing administrative support to a busy executive
• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
• Handle highly confidential and/or sensitive departmental matters with discretion and tact
• Excellent Word, Excel, PowerPoint, and Outlook skills
• Service oriented with a strong desire to pitch in to help team members
• Excellent judgment with respect to representing CAA to buyers, business world, etc

Responsibilities

• Administrative duties include heavy phones, emails, coordinating meetings and schedules, scheduling travel, preparing expense reports, creating and maintaining presentations, producing correspondence, and general office management tasks
• Serve as point of contact for colleagues, clients, agents/executives, and other industry connections
• Anticipate executive’s needs; proactively provide support and resources to ensure success & thinking not only about the task at hand, but what will be needed 2 or 3 steps after that.
• Self-starter able to oversee project management in partnership with executive
• Assist with special projects, research, and compiling information as needed
• Uphold a strict level of confidentiality at all times
• Maintain working knowledge of the music & comedy industries and best practices

Skills

Communication skills

Interpersonal skills

Organizational skills

Discretion & confidentiality

Attention to detail

Problem solving

Time management

Microsoft Office Suite

Education

BA/BS

Tools

Word

Excel

PowerPoint

Outlook

Job description

Job Description Who We Are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

The Executive Assistant will provide support to a senior leader within the Music and Comedy Touring Department. The ideal candidate is highly organized, detail-oriented, proactive, diplomatic, and is comfortable working with colleagues and executives across all parts of the organization. In addition to general administrative duties, this role would be ideal for someone who has interest in organizational management, and contributing ideas and solutions to provide exceptional support.

Responsibilities

• Administrative duties include heavy phones, emails, coordinating meetings and schedules, scheduling travel, preparing expense reports, creating and maintaining presentations, producing correspondence, and general office management tasks
• Serve as point of contact for colleagues, clients, agents/executives, and other industry connections
• Anticipate executive’s needs; proactively provide support and resources to ensure success & thinking not only about the task at hand, but what will be needed 2 or 3 steps after that.
• Self-starter able to oversee project management in partnership with executive
• Assist with special projects, research, and compiling information as needed
• Uphold a strict level of confidentiality at all times
• Maintain working knowledge of the music & comedy industries and best practices

Qualifications

• BA/BS from an accredited University or College preferred
• 1+ years providing administrative support to a busy executive
• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
• Handle highly confidential and/or sensitive departmental matters with discretion and tact
• Exceptional interpersonal, verbal, and written communication skills
• Strong follow-through and attention to detail
• Ability to think ahead and solve for current and future steps in problems and projects
• Excellent Word, Excel, PowerPoint, and Outlook skills
• Service oriented with a strong desire to pitch in to help team members
• Excellent judgment with respect to representing CAA to buyers, business world, etc

Location

This position is based out of the Nashville office.

Compensation

The base hourly rate for this position is in the range of $28.00-$30.00. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.