Theatre and Motion Picture Assistant

caa; New York (NY); On-site; USD 42,000 - 46,000; Full time

Job summary

Creative Artists Agency (CAA) is seeking an assistant to support a senior agent who works with clients in Motion Picture Talent, TV and Theatre. The assistant will provide administrative support, handle heavy phones, calendar management across multiple time zones, and travel planning.

The role emphasizes customer service, organization, and attention to detail, with opportunity to learn negotiation processes and grow toward agent responsibilities within the department. On-site in New York, NY.

Qualifications

• At least 1 year of full-time experience at an entertainment, film, TV, theatre company or adjacent industry.
• Proficient in Microsoft Office Suite.
• Strong organizational and communication skills.
• Ability to meet deadlines and juggle multiple tasks simultaneously.

Responsibilities

• Provide administrative support, including heavy phones, coordinating complex meetings across multiple time zones, calendar management and travel, preparing expense reports, and producing correspondence
• Manage client invoicing and accounting
• Assist with special projects, research, data analysis, and compiling information on current events as needed
• Prepare pitch materials for clients and assist in sending submissions
• Aid in contract negotiations and track contract status
• Keep and update detailed records of correspondence with clients and executives
• Read scripts, attend shows and provide feedback and research within the industry
• Assist in new client discovery, pursuit, and signing

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Teamwork

Customer service mindset

Education

BA/BS or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Who we are

Creative Artists Agency (CAA) is the world's leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role

CAA is seeking an assistant to support a senior agent who works with clients in Motion Picture Talent, TV and Theatre. The assistant will work closely with the agent to provide administrative support, a high level of customer service to current and future clients, problem solving ability, and collaboration. Candidates should be driven, detail-oriented, and extremely organized. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will have the opportunity to progress along a growth trajectory of becoming an agent within the department.

Responsibilities

• Provide administrative support, including heavy phones, coordinating complex meetings across multiple time zones, calendar management and travel, preparing expense reports, and producing correspondence
• Manage client invoicing and accounting
• Assist with special projects, research, data analysis, and compiling information on current events as needed
• Prepare pitch materials for clients and assist in sending submissions
• Aid in contract negotiations and track contract status
• Keep and update detailed records of correspondence with clients and executives
• Read scripts, attend shows and provide feedback and research within the industry
• Assist in new client discovery, pursuit, and signing

Qualifications

• At least 1 year of full-time experience at an entertainment, film, TV, theatre company or an adjacent industry
• Knowledge and interest in the theatre community
• Must be proficient in Microsoft Office Suite (Word, Teams, Excel, Outlook)
• Must possess strong organizational and communication skills
• Must possess the ability to pay close attention to detail and accuracy
• Must have ability to meet deadlines, and able to juggle multiple tasks simultaneously
• Team oriented and able to work in a fast paced, demanding, ever changing environment
• BA/BS from an accredited University or College or equivalent work experience preferred

Location

On-Site in New York, NY, United States

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Equal Employment Opportunity

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.