Community & Impact - Assistant

Creative Artists Agency; Los Angeles (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Creative Artists Agency in Los Angeles is seeking an assistant to support three Executives in the Community & Impact department. The role focuses on administrative duties, calendar management, travel arrangements, deck creation, donor communications, events, and proactive project support.

The ideal candidate is self-driven, highly organized, discreet, and able to prioritize multiple tasks with excellent written and verbal communication. Proficiency in Microsoft Office is required.

Qualifications

• At least 1+ years of Administrative Assistant experience preferred.
• Excellent interpersonal and written/verbal communication skills.
• Ability to handle confidential information with diplomacy.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (PowerPoint, Word, Excel).

Responsibilities

• General clerical and administrative duties including handling phones, managing calendars and travel arrangements, expenses, and office management
• Creating decks for presentations and client pitches
• Producing letters, donor communications, graphics, and general copywriting
• Assisting with the management of corporate events (externally and internally)
• Maintain an awareness of the Executive’s obligations (internal and external) in order to proactively assist and/or anticipate needs.
• Proactively communicating with clients, partners, and colleagues at all levels

Skills

Administrative experience

Communication

Organization

Confidentiality

Microsoft Office

PowerPoint

Word

Excel

Education

BA/BS degree

Tools

Microsoft Office

Job description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

The world's leading full-service entertainment, media, and sports agency is seeking an assistant to support three Executives in the Community & Impact department. These executives work closely with clients across entertainment, media and sports to help them reach their philanthropic goals. They also have a leadership role within the foundation and CAA, offering wide exposure to a variety of projects, colleagues, clients. The ideal candidate is self-driven, highly organized, and proactive, with the ability to connect dots, communicate and prioritize a range of tasks. They have a demonstrated interest in the community and curiosity about the positive impact the entertainment industry can have on the world. They stay up to date on world events and entertainment industry news.

Responsibilities

• General clerical and administrative duties including handling phones, managing calendars and travel arrangements, expenses, and office management
• Creating decks for presentations and client pitches
• Producing letters, donor communications, graphics, and general copywriting
• Assisting with the management of corporate events (externally and internally)
• Maintain an awareness of the Executive’s obligations (internal and external) in order to proactively assist and/or anticipate needs. This includes a variety of travel and events, corporate culture and internal projects
• Proactively communicating with clients, partners, and colleagues at all levels

Qualifications

• At least 1+years of Administrative Assistant experience preferred
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations with a sense of urgency and focus
• Excellent interpersonal skills, while understanding the importance of maintaining confidentiality and diplomacy
• Superlative written and verbal communication skills
• Attention to detail and strong organization skills are a must
• Strong command of the Microsoft Office suite and in particular PowerPoint, Word, Excel
• BA/BS Degree ispreferred

Education

• BA/BS from an accredited University or College preferred

Location

On-Site in Los Angeles, CA, United States

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.