Creative Studio Operations Lead

Reef; Carlsbad (CA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Hybrid schedule

Pay transparency

Equal opportunity employer

Job summary

REEF Lifestyle LLC in Carlsbad, CA is seeking a Creative Operations Manager to lead project management and production oversight for our in-house creative studio. You will guide briefs through delivery and supervise a Production Coordinator, ensuring on-time, on-brand results.

The role requires 5+ years in creative operations or production management, strong organizational skills, cross-functional collaboration, and experience with Monday.com and Adobe Creative Suite.

Qualifications

• 5+ years of experience in project management, creative operations, or production management in a creative, agency, or in-house studio environment.
• Exceptional organizational and time management skills with the ability to manage multiple complex projects simultaneously.
• Strong cross-functional communication and collaboration skills with the ability to influence without direct authority.
• Proficiency in project management tools (Monday.com preferred) and Microsoft Office.
• Working knowledge of photo, video, motion graphics, and production processes.
• Ability to prioritize effectively and adapt to changing timelines and business needs.
• Bachelor's degree or equivalent professional experience.
• Experience managing photo and video shoots, including location permitting and talent coordination.
• Familiarity with surf culture, lifestyle brands, or ecommerce environments.
• Experience managing in-house production studios and production workflows.

Responsibilities

• Review project briefs with channel leads; identify and discuss gaps
• Manage consistent communication flow between all parties on project timelines
• Communicate delays and timeline shifts across departments
• Escalate changes as appropriate
• Work with digital team on product delays, work with product team on ordering product for shoots, troubleshoot late/misplaced samples
• Build workback schedules and set timelines
• Develop and maintain project schedules with coordination of all project activities
• Attend all kickoff and subsequent meetings until project completion
• Run weekly Creative Check-In meetings detailing each designer's projects, due dates, feedback, and priority levels
• Create POs and manage new vendor setup & Legal onboarding
• Coordinate yearly scope and contracts for network of photographers and videographers
• Maintain Monday.com and optimize for team functionality
• Manage seasonal sales catalog execution and global sales meeting coordination
• Oversee Production Coordinator & assist in production process when needed
• Assist in onboarding new talent to processes

Skills

Project management

Cross-functional teamwork

Communication

Monday.com

MS Office

Education

Bachelor's degree or equivalent

Tools

Adobe Creative Suite

Microsoft Office

Job description

REEF Lifestyle LLC in Carlsbad, CA is seeking a Creative Operations Manager to lead project management and production oversight for our in-house creative studio. You will guide briefs through delivery and supervise a Production Coordinator, ensuring on-time, on-brand results.

The role requires 5+ years in creative operations or production management, strong organizational skills, cross-functional collaboration, and experience with Monday.com and Adobe Creative Suite.