Creative Operations Manager — Hybrid, Production Lead

Reef Lifestyle LLC; Carlsbad (CA); Hybrid; USD 100,000 - 120,000; Full time

Job summary

REEF Lifestyle LLC in Carlsbad, CA is seeking a Manager, Creative Ops to lead project management and production oversight for the brand's creative studio. You will supervise a Production Coordinator and ensure projects stay on schedule, within scope, and aligned with brand standards in a hybrid remote/in-office setting.

The role requires 5+ years in project management or creative operations, strong organizational skills, cross-functional collaboration, and proficiency with Monday.com and

Qualifications

• 5+ years of experience in project management, creative operations, or production management in a creative, agency, or in-house studio environment.
• Exceptional organizational and time management skills with the ability to manage multiple complex projects simultaneously.
• Strong cross-functional communication and collaboration skills with the ability to influence without direct authority.
• Proficiency in project management tools (Monday.com preferred) and Microsoft Office.
• Working knowledge of photo, video, motion graphics, and production processes.
• Bachelor's degree or equivalent professional experience.

Responsibilities

• Review project briefs with channel leads; identify and discuss gaps
• Manage consistent communication flow between all parties on project timelines
• Communicate delays and timeline shifts across departments
• Escalate changes as appropriate
• Work with digital team on product delays, work with product team on ordering product for shoots, troubleshoot late/misplaced samples
• Determine project task assignments based on creative team bandwidth
• Quickly fill creative resource gaps by bringing in additional resources
• Re-work project flow and work with department heads to re-prioritize projects
• Build workback schedules and set timelines
• Develop and maintain project schedules with coordination of all project activities
• Attend all kickoff and subsequent meetings until project completion
• Run weekly Creative Check-In meetings detailing each designer's projects, due dates, feedback, and priority levels
• Create POs and manage new vendor setup & Legal onboarding
• Coordinate yearly scope and contracts for network of photographers and videographers
• Maintain Monday.com and optimize for team functionality
• Manage seasonal sales catalog execution and global sales meeting coordination
• Oversee Production Coordinator & assist in production process when needed
• Assist in onboarding new talent to processes

Skills

Cross-functional communication

Organizational skills

Time management

Influence without authority

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Monday.com

Microsoft Office

Job description

REEF Lifestyle LLC in Carlsbad, CA is seeking a Manager, Creative Ops to lead project management and production oversight for the brand's creative studio. You will supervise a Production Coordinator and ensure projects stay on schedule, within scope, and aligned with brand standards in a hybrid remote/in-office setting.

The role requires 5+ years in project management or creative operations, strong organizational skills, cross-functional collaboration, and proficiency with Monday.com and