Creative Project Coordinator

Jobtailor; Arizona; On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking a detail-oriented project coordinator to drive creative campaigns and marketing operations. You will manage multiple priorities, coordinate intake and routing, and partner with cross-functional teams to ensure on-time delivery of creative assets.

The role emphasizes proactive problem-solving, strong communication, and efficient workflow management across print, digital, and signage projects using Monday.com and AEM.

Qualifications

• Experience managing multiple priorities and deliverables concurrently.
• Excellent verbal and written communications.
• Proactive and willing to jump in wherever needed.
• Outstanding organizational skills.
• Thrives in fast-paced environments and embraces change.
• Knowledge of production methods across traditional print, digital media, and signage is a plus.
• Experience with project management software, such as Monday.com.

Responsibilities

• Coordinate creative projects in Monday.com and marketing deliverables by tracking timelines and milestones.
• Coordinate project intake and creative routing by confirming briefs and scheduling reviews.
• Partner with teams to track progress and ensure briefs and deadlines are met.
• Gather resourcing needs and escalate risks to the National Creative Operations Manager.
• Manage on-call creative on schedules.
• Support marketing operations with reporting, dashboards, and data pulls.
• Assist with Adobe Experience Manager (AEM) tasks, including quarterly audits.
• Monitor workflows to identify bottlenecks and communicate improvement opportunities.

Skills

Multi-priority management

Communication skills

Proactivity

Organizational skills

Adaptability

Production methods knowledge

PM software experience

Tools

Monday.com

Adobe Experience Manager

Job description

Responsibilities

• Coordinate creative projects in Monday.com and marketing deliverables by tracking timelines, milestones, and workback schedules to support on‑time execution.
• Coordinate project intake and creative routing by confirming brief completeness, prioritizing requests, scheduling reviews, and tracking feedback through kickoff.
• Partner with project teams and stakeholders to track progress, support adherence to brief requirements and deadlines, and coordinate smooth handoff of final deliverables.
• Gather project resourcing needs and inputs (internal vs. external support) and escalates risks, constraints and timing considerations to the National Creative Operations Manager.
• Manage on‑call creative on schedules.
• Support marketing operations initiatives by assisting with reporting, dashboards, and routine data pulls to help track workload, timelines, and performance.
• Assist with ad‑hoc Adobe Experience Manager (AEM) support tasks, including helping conduct quarterly creative upload audits.
• Monitor workflows to identify bottlenecks, risks, and opportunities for greater efficiency, and flag findings with recommendations to the National Creative Operations Manager.

Requirements

• Demonstrated experience in managing multiple priorities and deliverables at once.
• Excellent verbal and written communications skills.
• Extremely proactive and willing to jump in wherever needed.
• Organizational skills are second to none.
• Excels in fast paced environments. Welcomes change with open arms.
• Knowledge of various production methods across traditional print, digital media, and large‑scale signage is a plus.
• Experience with project management software, such as Monday.com.

Core Competencies

Demonstrates strong project management capabilities by coordinating creative projects, tracking timelines, and ensuring adherence to brief requirements. Proficient in managing multiple priorities while supporting marketing operations through data analysis and reporting.

Tools & Technologies

• Monday.com
• Adobe Experience Manager