Studio Operations Lead

Both; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance stipend

Flexible hybrid work schedule

Paid time off and federal holidays

Full access to all company tools and平台

Direct working relationship with the

Job summary

Both is growing and we need an operations manager who can own the infrastructure behind the creative work. You will coordinate project management, client and vendor relations, scheduling, invoicing, and the day-to-day tasks that keep a studio running smoothly.

You’ll focus on removing friction so the creative team can deliver, track project status, due dates, and prevent things from slipping through the cracks while maintaining discretion and professionalism with clients and stakeholders.

Qualifications

• 2+ years in operations, project management, or studio coordination.
• Obsessive organizational instincts; you track everything.
• Strong written communication; client facing regularly.
• Experience with project management tools such as Notion, Asana, or Monday.

Responsibilities

• Own project management across all active client engagements; manage timelines and deliverables.
• Coordinate between creative team members, freelancers, and external vendors.
• Manage client communications; schedule calls, provide updates, align expectations.
• Handle invoicing, payment tracking, and basic financial operations.
• Build and maintain operational systems; templates, workflows, SOPs for scale.
• Manage tools and platforms (Notion, Google Workspace, PM software).
• Coordinate production logistics: shoot scheduling, location scouting support, equipment rentals, travel.
• Support new business operations: proposal formatting, contracts, CRM maintenance.

Skills

Organizational skills

Written communication

Proactive problem solving

Multitasking

Client facing

Discretion and professionalism

Tools

Notion

Asana

Monday

Job description

Both is growing and we need an operations manager who can own the infrastructure behind the creative work. You will coordinate project management, client and vendor relations, scheduling, invoicing, and the day-to-day tasks that keep a studio running smoothly.

You’ll focus on removing friction so the creative team can deliver, track project status, due dates, and prevent things from slipping through the cracks while maintaining discretion and professionalism with clients and stakeholders.