Creative Studio Operations Administrator

Aquent (United States); Cupertino (CA); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Aquent in Cupertino is seeking an organized Administrative Assistant to support day-to-day operations across four studio locations. The role emphasizes office management, keeping spaces stocked and prepared for meetings, workshops, and design reviews.

You'll work with the lead administrator and other EAs, handle operational tasks, respond to stakeholder requests, and provide backup calendar support when needed, while helping prepare presentations and coordinate logistics.

Qualifications

• At least 5 years of administrative or workplace operations experience.
• Experience supporting office logistics, supplies, shipping, meetings, and events.
• Working proficiency in Keynote and Slack, along with core calendar management skills.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Ability to manage changing priorities and requests from multiple stakeholders.

Responsabilités

• Support daily office and studio operations across four locations.
• Organize supply areas, clear storage spaces, track inventory, and replenish materials.
• Coordinate shipping, receiving, package handling, and distribution.
• Support workshops, meetings, and team events through catering coordination, room preparation, and logistical assistance.
• Assist with scheduling adjustments for design reviews and executive review office hours.
• Provide backup administrative and calendar support during executive assistant absences.
• Prepare and update Keynote presentations, including studio materials and budget decks.
• Communicate clearly and discreetly through Slack, following established practices for threaded conversations and confidential information.
• Follow team workflows, prioritize delegated requests, and keep stakeholders informed of progress.
• Participate in peer shadowing and contractor syncs to learn internal systems and operational guidelines.

Connaissances

Administrative experience

Office coordination

Calendar management

Attention to detail

Discretion

Stakeholder management

Outils

Keynote

Slack

Apple Calendar

Description du poste

Aquent in Cupertino is seeking an organized Administrative Assistant to support day-to-day operations across four studio locations. The role emphasizes office management, keeping spaces stocked and prepared for meetings, workshops, and design reviews.

You'll work with the lead administrator and other EAs, handle operational tasks, respond to stakeholder requests, and provide backup calendar support when needed, while helping prepare presentations and coordinate logistics.