Creative Project Manager [AQ-20678]

Aquent; South San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Subsidized health, vision, dental

Paid sick leave

Retirement plan with match

Free online training

Inclusive, supportive environment

Job summary

Aquent Talent partners with a leading global healthcare company advancing medical innovation. We seek a dynamic, highly organized project/account manager to drive creative initiatives from concept to completion while ensuring compliant, timely delivery.

You will coordinate requests, manage multiple programs across channels, and act as the primary operations liaison to brand teams and studio leadership, ensuring efficient workflows and scalable processes.

Qualifications

• 5+ years in healthcare/pharma advertising project or account management.
• Hands-on experience managing pharmaceutical materials through MLR review.
• Familiar with Veeva Vault PromoMats and FDA/OPDP guidelines.
• Proven ability to manage multiple complex projects with cross-functional teams.

Responsibilities

• Translate requests into creative briefs, timelines, and resourcing plans.
• Oversee daily production workflow for multiple projects across channels.
• Manage project status, set priorities, and balance resources.
• Serve as operational liaison for brand marketers and studio leadership.
• Coordinate submissions for MLR review and track feedback to approval.
• Route final assets through Veeva Vault PromoMats with compliance.
• Identify and mitigate risks to avoid deadline impacts.
• Contribute to studio workflow improvements and reporting templates.

Skills

Project management

Account management

Cross-functional collaboration

Communication

Stakeholder management

Attention to detail

Tools

Veeva Vault PromoMats

Workfront

Asana

Monday.com

Job description

Aquent is proud to partner with a leading global healthcare company dedicated to advancing medical innovation and transforming groundbreaking ideas into tangible solutions that significantly improve global health outcomes.

Are you a dynamic and highly organized individual passionate about making a real difference in global health? Join a team where you will play a critical role in bringing life-changing healthcare innovations to the world! You will be instrumental in driving creative projects from concept to completion, ensuring that crucial messages reach their intended audiences effectively and efficiently. This is your opportunity to directly contribute to initiatives that enhance global health, working alongside passionate teams in a collaborative and impactful environment.

What You Will Do

• Translate new requests from brand teams into precise creative briefs, comprehensive timelines, and strategic resourcing plans.
• Oversee the daily production workflow for multiple simultaneous projects across various channels and deliverables, ensuring efficiency and timely completion.
• Proactively manage project status, establish clear team priorities, and expertly balance creative resource capacity to maximize productivity.
• Serve as the primary operational liaison for brand marketers, brand managers, and studio leadership, fostering robust communication and collaboration.
• Coordinate submissions for medical, legal, and regulatory (MLR) review, meticulously tracking cycles and managing feedback through to final approval.
• Route all final approved assets through Veeva Vault PromoMats, ensuring strict compliance and easy accessibility.
• Proactively identify and mitigate potential project risks, swiftly resolving any timing, scope, or resourcing challenges before they impact critical deadlines.
• Contribute to continuous improvement efforts by refining studio workflows, reporting mechanisms, and asset templates to enhance overall operational efficiency.

What You Bring

Required Qualifications

• 5+ years of dedicated project management or account management experience, specifically within a healthcare or pharmaceutical advertising agency setting.
• Demonstrated hands-on experience managing pharmaceutical promotional materials through the rigorous medical, legal, and regulatory (MLR) review process.
• Working knowledge of Veeva Vault PromoMats and a solid understanding of FDA/OPDP regulatory guidelines for both branded and unbranded content.
• Proven track record of successfully managing multiple complex projects and cross-functional stakeholders concurrently.
• Strong ability to collaborate effectively with Creative Directors, Art Directors, and Designers, providing clear, actionable direction.
• Exceptional written and verbal communication skills, coupled with an unwavering attention to detail.li>
• Proficiency with enterprise project management software such as Workfront, Asana, or Monday.com.

Bonus Points

• Previous experience working within an in-house creative or content studio environment.
• Exposure to modular content frameworks and content reuse workflows.
• Familiarity with AI-assisted content production tools.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.