Creative Project Manager

Kaleidoscope; Chicago (IL); On-site; USD 70,000 - 85,000; Full time

Job summary

Join a dynamic creative collective that values innovative thinking and collaboration. As a Project Manager, you will be at the heart of project coordination, ensuring seamless communication between teams and clients. Your attention to detail and organizational skills will be crucial in managing multiple projects effectively. This role offers a unique opportunity to work in a vibrant environment where creativity meets strategy, all while enjoying flexible work arrangements and a comprehensive benefits package. If you're ready to make an impact and thrive in a fast-paced setting, this position is perfect for you.

Benefits

Flexible work arrangements

Generous PTO/Floating Holidays

Health, dental, and vision insurance

401(k) plan with employer match

Employee Assistance Program

Unlimited Starbucks coffee

Qualifications

• 1+ years of Project Coordination experience required.
• Must be detail-oriented and organized with strong communication skills.
• Proficient in MS Office and familiar with graphic applications.

Responsibilities

• Document all stages of projects for client presentations.
• Coordinate project kickoff meetings and manage budgets.
• Ensure projects proceed as planned and on time.

Skills

Project Coordination

Attention to Detail

Strong Communication Skills

MS Office Proficiency

Database Knowledge

Graphic Applications (Photoshop & Illustrator)

Education

Bachelor’s Degree

Project Management Certifications (PMP, PgMP, CAPM)

Tools

MS Office

Excel

Photoshop

Illustrator

Job description

Kaleidoscope is a creative collective of thinkers, designers and makers that together connect people and brands.

At Kaleidoscope, we believe the most effective brand solutions require both abstract thinking & tangible results. And like a kaleidoscope that combines colors, shapes and forms to allow us to view the world through a unique point of view, our creative collective of thinkers, designers and makers come from all walks of life and flex all types of skills to provide fresh perspectives rooted in Strategy, Design and Prototyping.

The Role

The Project Manager is the key source for all project information and is responsible for documenting, tracking budgets, scheduling, quality control, ensuring on time delivery and invoicing. Working under the project leadership of the Account Manager facilitates the flow of project communication between the Client, Account, and Implementation teams.

Exhibiting attention to detail, clear and concise verbal and written communications, it is imperative that the Project Manager is able to create and maintain strong and effective internal partnerships and collaborates across the business all the while supporting Kaleidoscope’s profitability efforts by focusing on the efficient, accurate, and timely coordination of the assigned project activities.

Core Responsibilities

• Documents all stages of projects (multiple brands) for weekly presentations to the client.
• Coordinates project kickoff meeting and provides team with planning breakdown, budgets, and calendar milestones.
• Liaises with outside vendors, calculates projects fees and formats written estimates.
• After project approval, initiates job, assigns job number and verifies correct assets are linked to project database.
• Perform continuous follow-up and follow-through with all departments to ensure that the project is proceeding as planned and on time.
• Works the hours necessary as dictated by our clients’ and business needs.

Qualifications

• 1+ years of Project Coordination or similar experience
• Demonstrates exceptional project follow-up and tracking during project process with minimal to no supervision when it comes to project oversight.
• Must be detail oriented and organized.
• Able to work well under pressure and in a fast-paced environment.
• Possesses a good attitude with a team player mentality.
• Deals well with internal customers and emergency requests.
• Strong communication skills (both written, verbal, inter/intra-departmental)
• Strong database and computer knowledge skills for a Mac
• Proficient and knowledgeable in MS Office applications and Excel
• Familiar with common graphic applications (Photoshop & Illustrator)
• Technical understanding of design to production needs

Education

• Bachelor’s Degree is preferred.
• PMP, PgMP, CAPM, and/or comparable project management certifications highly desirable

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to fifteen pounds at times.

$70,000 - $85,000 a year

At Kaleidoscope, we value our team members and strive to provide them with a competitive benefits package that supports their well-being and helps them achieve their financial and personal goals. In addition to a great studio space, unlimited Starbucks coffee, and awesome people (and sometimes dogs) to work with, we offer a comprehensive benefits package for full-time team members, including:

- Flexible work arrangements, including work-from-home options and flexible hours, for certain roles;

- Generous PTO/Floating Holidays, Paid Holidays, and Paid Parental Leave to support work-life balance;

- Health, well-being, and retirement benefits, including medical, dental, and vision insurance;

- 100% employer-paid Basic Life and AD&D Insurance;

- Voluntary Life Insurance for additional coverage for yourself, partner, and children;

- Voluntary Short-Term and Long-Term Disability Insurance (STD and LTD) for added financial protection;

- 401(k) plan with a generous employer match to help you plan for your future;

- Employee Assistance Program - free and confidential support for you and your family.

We are proud to be an equal opportunity employer. Upon hire, candidates are required to provide proof of authorization to work in the United States.