Creative Project Coordinator

Coda Staffing; Miami (FL); Remote; USD 50,000 - 70,000; Full time

Job summary

Coda Staffing is seeking a detail-oriented Project Coordinator for their growing 3D Creative Services team. This fully remote role will focus on project management, coordination between internal teams and external vendors, as well as ensuring high-quality deliverables for marketing efforts. Ideal candidates will have strong organizational skills, familiarity with project management software, and a relevant educational background.

Qualifications

• Experience in project-based roles (internships, assistant positions).
• Proficiency in project management software.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage project intake and coordinate with teams and vendors.
• Oversee multiple projects and ensure timelines are met.
• Maintain accurate records in project management tools.

Skills

Organizational skills

Attention to detail

Multitasking

Interpreting architectural plans

Education

Bachelor’s degree in business or related field

Associate’s degree in project management

Tools

Asana

Airtable

Microsoft Office Suite

Job description

Job Description

Job Description

** FULLY REMOTE OPPORTUNITY!**

Project Coordinator – 3D Creative Services

A growing 3D Creative Services team is seeking a detail-oriented project coordinator to manage project intake, coordinate with internal teams and external vendors, and ensure project timelines and requirements are met. This role will oversee multiple projects, focusing on intake and room-building processes while ensuring high-quality deliverables for marketing initiatives.

Key Responsibilities

• Organize and track multiple projects across different pipelines, ensuring timely progress.
• Coordinate project hand-offs to external vendors, ensuring they have necessary information.
• Monitor project progress, provide status updates, and address potential delays.
• Maintain accurate records in Airtable, vendor portals, spreadsheets, and Teams.
• Submit and manage prop requests to support room-building efforts.
• Use internal tools to prepare rooms for development.
• Build strong relationships with internal teams and vendors to streamline workflows.
• Identify and resolve process or technology bottlenecks.
• Support quality control efforts to ensure deliverables meet project standards.
• Assist in developing new initiatives, providing operational support as needed.

Qualifications

• Associate’s or bachelor’s degree in business, project management, construction management, architecture, or a related field.
• Experience in project-based roles, such as internships, assistant, or administrative positions.
• Familiarity with project management software like Asana, Airtable, or Smartsheet.
• Ability to interpret architectural plans, CAD drawings, site maps, and specifications.
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

This role offers the opportunity to work in a collaborative, fast-paced environment, ensuring seamless project execution within the 3D Creative Services pipeline.