Creative Operations Coordinator

WorkGenius Group; New York (NY); On-site; USD 34,000 - 55,000; Full time

Job summary

WorkGenius Group in New York is seeking a Creative Operations Coordinator for a 12-month assignment. You will partner with Creative Leads and Finance to track purchase orders, budgets, spend, forecasts, financial reports, and potential discrepancies while keeping programs on schedule.

You will maintain organized budget trackers, project records, calendars, and shared resources across active projects, coordinate stakeholder feedback and approvals, and provide logistics support for the US Creative

Qualifications

• 3–5 years of experience supporting creative teams in related roles.
• Experience managing budgets, expense reports, and purchase orders.
• Proficient with Microsoft Office and project tracking tools.
• Strong organizational and communication skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Partner with Creative Leads and Finance to track purchase orders, budgets, spend, forecasts, financial reports, and potential discrepancies or overages.
• Maintain organized budget trackers, copy sheets, creative briefs, project records, calendars, timelines, and shared creative resources across active projects.
• Track incoming creative assets, retouching requests, vendor deliverables, and project statuses; flag missing or delayed items to keep work on schedule.
• Coordinate communication, stakeholder feedback, approvals, timelines, deliverables, and priorities across Creative, Brand Marketing, Brand Activation, CDMO, Finance, and other cross-functional teams.
• Provide operational and logistical support for the US Creative Team, including presentations, sales meetings, retailer activations, freight shipments, storage, equipment, supplies, creative spaces, and external vendor coordination.

Skills

Creative Operations

Marketing Operations

Budget Tracking

Purchase Orders

Financial Reporting

Project Coordination

Vendor Management

Stakeholder Collaboration

Creative Asset Management

Microsoft Office

Job description

• Partner with Creative Leads and Finance to track purchase orders, budgets, spend, forecasts, financial reports, and potential discrepancies or overages.
• Maintain organized budget trackers, copy sheets, creative briefs, project records, calendars, timelines, and shared creative resources across active projects.
• Track incoming creative assets, retouching requests, vendor deliverables, and project statuses; flag missing or delayed items to keep work on schedule.
• Coordinate communication, stakeholder feedback, approvals, timelines, deliverables, and priorities across Creative, Brand Marketing, Brand Activation, CDMO, Finance, and other cross-functional teams.
• Provide operational and logistical support for the US Creative Team, including presentations, sales meetings, retailer activations, freight shipments, storage, equipment, supplies, creative spaces, and external vendor coordination.

Title: Creative Operations Coordinator

Industry: Beauty

Location: New York, NY

Duration: 12 months

Responsibilities

• Partner with Creative Leads and Finance to track purchase orders, budgets, spend, forecasts, financial reports, and potential discrepancies or overages.
• Maintain organized budget trackers, copy sheets, creative briefs, project records, calendars, timelines, and shared creative resources across active projects.
• Track incoming creative assets, retouching requests, vendor deliverables, and project statuses; flag missing or delayed items to keep work on schedule.
• Coordinate communication, stakeholder feedback, approvals, timelines, deliverables, and priorities across Creative, Brand Marketing, Brand Activation, CDMO, Finance, and other cross-functional teams.
• Provide operational and logistical support for the US Creative Team, including presentations, sales meetings, retailer activations, freight shipments, storage, equipment, supplies, creative spaces, and external vendor coordination.

Requirements

• 3–5 years of experience supporting creative teams in creative operations, marketing operations, coordination, or a related role.
• Experience maintaining budgets, expense reports, purchase orders, and financial trackers; proficiency with Microsoft Office and project tracking tools.
• Strong organizational, communication, time-management, problem-solving, collaboration, attention-to-detail, and follow-through skills.
• Ability to manage multiple priorities in a fast-paced environment and coordinate stakeholders, vendors, timelines, and deliverables.
• Ability to handle sensitive information with confidentiality and discretion; experience in creative, marketing, retail, or agency environments is preferred.

Skills

• Creative Operations
• Marketing Operations
• Budget Tracking
• Purchase Orders
• Financial Reporting
• Project Coordination
• Vendor Management
• Stakeholder Collaboration
• Creative Asset Management
• Microsoft Office

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.