Senior Creative Operations Specialist

The Hillman Group; Forest Park (OH); On-site; USD 70,000 - 90,000; Full time

Job summary

A prominent marketing firm in Ohio is seeking a Creative Operations Manager to enhance operational efficiency within the marketing and creative teams. This role requires ownership of project lifecycles, management of resource allocation, and optimization of workflows across various projects. The ideal candidate will have 4+ years of relevant experience and a strong grasp of project management tools. This position encourages participation in safety and health programs, ensuring a supportive work environment.

Qualifications

• 4+ years in creative operations, design operations, or project management.
• Strong understanding of digital, print, packaging, photography, and video workflows.
• Proficiency with project management tools.

Responsibilities

• Manage end-to-end creative project lifecycle.
• Audit and optimize existing workflows to identify inefficiencies.
• Collaborate with stakeholders to translate business needs into creative plans.

Skills

Project management

Communication skills

Organizational skills

Attention to detail

Ability to evaluate processes

Education

Bachelor’s degree in marketing, project management, communications, business operations, or equivalent experience

Tools

Monday.com

Asana

Workfront

PowerBI

Job description

Join to apply for the Creative Operations Manager role at The Hillman Group

Job Summary

The Creative Operations Manager brings structure, clarity, and operational excellence to an in‑house marketing and creative team. This role owns the systems, processes, and workflows that enable designers, photographers, videographers, and cross‑functional partners to work efficiently and consistently across multiple channels. This position acts as a key partner and advocate for the creative team, helping manage workload, prioritize requests, and remove operational obstacles so the team can perform at their best.

Essential Job Functions

• Creative Workflow & Process Management
  • Audit, map, and optimize existing workflows, identifying bottlenecks and inefficiencies.
  • Build and document scalable processes for intake, scoping, routing, approvals, revisions, and delivery.
  • Establish and enforce a centralized request system with clear forms, briefs, and templates.
  • Triage, prioritize, and route requests based on business priorities and team capacity.
  • Balance standardization with flexibility to support efficiency without hindering creativity.
• Project Management & Delivery
  • Manage the end‑to‑end creative project lifecycle digital, print, packaging, photography, video, social, and integrated campaigns.
  • Partner with creative and marketing leadership to refine briefs, clarify requirements, and translate strategic objectives into actionable production plans.
  • Track timelines, dependencies, and milestones, proactively removing roadblocks.
  • Lead project kickoff meetings, brief reviews, and ongoing status updates (including cross‑functional updates to ensure clarity and alignment).
• Resource Planning & Capacity Management
  • Monitor team bandwidth and balance to ensure equitable, sustainable distribution of work.
  • Plan resources based on marketing calendars, product launches, and seasonal priorities.
  • Identify gaps and work with the design team to coordinate freelance, contractor, or vendor support as needed.
  • Provide leadership with visibility into workload, constraints, and resourcing recommendations.
• Creative Review, QA, & Brand Governance
  • Own the review and approval workflow, ensuring routing and actionable stakeholder feedback.
  • Manage version control, asset organization, and tracking of proofs and final files throughout the creative lifecycle.
  • Serve as the final quality checkpoint, ensuring accuracy, consistency, compliance with guidelines, and readiness for distribution.
• Systems, Tools & Operational Infrastructure
  • Serve as system administrator for project management platforms, proofing tools, and workflow systems.
  • Drive adoption of tools through training, documentation, and ongoing support.
  • Identify automation, integration, and technology improvements to increase team efficiency and scalability.
• Reporting, Insights & Continuous Improvement
  • Track operational KPIs, such as project volume, turnaround time, revision cycles, utilization, and stakeholder satisfaction.
  • Use data to inform resource planning, process improvements, and workload management.
  • Conduct retrospectives and process reviews to optimize workflows and operational health.
  • Develop dashboards and reports to communicate team capacity, constraints, and operational priorities to leadership.
• Cross‑Functional Collaboration
  • Serve as the operational liaison between the creative team and marketing, product, sales, e‑commerce, and other partners.
  • Ensure stakeholders understand timelines, requirements, and approval responsibilities.
  • Maintain open communication across teams to ensure transparency, streamline handoffs, and avoid misalignment or rework.
• Other duties as assigned.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Employees are expected and encouraged to participate in safety and health program activities including immediately reporting hazards, immediately reporting unsafe work practices and incidents to supervisors, wearing required personal protective equipment, and participating in and supporting safety committee activities.

Education & Experience

• Bachelor’s degree in marketing, project management, communications, business operations, or equivalent experience.
• 4+ years in creative operations, design operations, project management, or in‑house/agency creative production.
• Strong understanding of digital, print, packaging, photography, video, and integrated creative workflows.
• Proficiency with project management and proofing tools (Monday.com, Asana, Workfront, PowerBI, DAM platforms, etc.).

Competencies – Knowledge, Skills And Abilities

• Expert organizational and project management skills with the ability to manage competing priorities and multiple concurrent deadlines.
• Excellent communication skills for collaborating with creatives, cross‑functional partners, and all levels of leadership.
• Ability to translate business needs into operational workflows and actionable creative plans.
• High attention to detail with a strong sense of brand integrity and creative quality.
• Ability to evaluate and optimize processes, uncover inefficiencies, and implement scalable solutions.
• Skilled at managing feedback loops, approval cycles, and stakeholder expectations.
• Comfortable working in fast‑paced environments with shifting priorities.
• Tech‑forward mindset with the ability to learn and champion new systems and tools.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Management and Manufacturing
• Manufacturing

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