Creative Assistant, Documentaries, Documentary Series and Film

Amazon.com Services LLC; Culver City (CA); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Amazon.com Services LLC is seeking a Creative Assistant on the Documentaries team in Culver City to keep producers and directors focused on storytelling. You will manage schedules, coordinate logistics, and handle day-to-day operations to keep projects moving smoothly.

The role requires a proactive, organized individual with experience in executive calendar management, travel coordination, and expense processing, supporting a fast-paced creative environment.

Competenze

• Bachelor's degree or equivalent required.
• Experience coordinating domestic and international travel.
• Strong MS Office proficiency and calendar management.

Mansioni

• Manage complex calendars across multiple stakeholders.
• Plan, organize, and execute team events and meetings with budgets.
• Create and process expense reports and purchase orders.
• Build and maintain documentation and SOPs to improve efficiency.
• Coordinate domestic and international travel itineraries and track deliverables.

Conoscenze

Calendar management

Travel coordination

Expense reports

Executive calendar management

Formazione

Bachelor's degree or equivalent

Strumenti

Microsoft Office

Descrizione del lavoro

Are you a resourceful, detail-oriented professional who thrives on keeping creative teams running smoothly? As a Creative Assistant on the Documentaries team at Amazon, you will play a key role in enabling producers, directors, and cross-functional partners to focus on what they do best - telling compelling stories. You will manage schedules, coordinate logistics, and keep day-to-day operations on track so that projects move forward without a hitch. If you are an organized self-starter who enjoys juggling multiple priorities and working alongside creative talent, this role is for you.

Key job responsibilities

• Manage complex calendars and scheduling across multiple stakeholders, applying an understanding of shifting priorities to ensure the best use of everyone's time.
• Plan, organize, and execute team events and meetings, coordinating logistics, managing budgets, and communicating with internal and external partners.
• Create and process expense reports and purchase orders, ensuring accuracy and compliance with applicable guidelines and policies.
• Build and maintain documentation, standard operating procedures, and process improvements that increase team efficiency and drive consistent results.
• Coordinate domestic and international travel itineraries, track key deliverables to completion, and follow up on outstanding action items.

A day in the life

You will start your morning reviewing the day's schedule, confirming meetings, and flagging any conflicts before they become problems. Throughout the day you will toggle between coordinating travel plans, preparing expense reports, greeting visitors, and keeping project trackers up to date. You will regularly connect with producers, production coordinators, and external vendors to ensure everyone has what they need to stay on track.

About the team

Our Documentaries team at Amazon is dedicated to bringing powerful, real-world stories to audiences around the globe. We work in a collaborative, fast-paced creative environment where every team member's contribution matters. We are focused on growing our slate of documentary content, and this role is central to keeping our operations running efficiently as we scale.

Basic Qualifications:

• Work 40 hours/week, and overtime as required
• Bachelor's degree or equivalent
• Experience with Microsoft Office products and applications
• Experience with domestic or international travel coordination
• Experience with executive level calendar management

Preferred Qualifications:

• Experience with end-to-end project management
• Experience multitasking, including answering multiple phone lines, prioritize e-mail, instant message, and ticket related communication, and communicate clearly within a command center environment
• Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience in managing and troublshooting network and experience in networking administration and troubleshooting
• Experience maintaining confidentiality in matters involving security or personnel issues in the workplace

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants:

Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.