CQI Operations Admin: Healthcare Coordination & Support

Gamma Phi Omega International; Ann Arbor, Northern (MI, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work option

Excellent benefits

Job summary

The University of Michigan is seeking an Administrative Assistant to support CQI Operations and coordinating centers. Responsibilities include calendar management, meeting planning, travel arrangements, and preparing materials for both internal and external stakeholders.

Qualifications include four years of administrative support experience, proficiency with Word/Outlook/Excel/PowerPoint, and experience with Teams and Zoom.

Qualifications

• High school education or equivalent.
• Minimum of four years of administrative support experience in a busy office environment.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint.
• Proficiency in virtual meeting platforms including Microsoft Teams and Zoom.
• Ability to reliably attend virtual meetings.
• Experience with meeting management and event planning.
• Excellent organizational skills; ability to set priorities and meet deadlines.
• Strong customer service ethic with professional communication.
• Ability to manage complex schedules and calendars; work independently and in a team.
• Willingness to travel periodically within Michigan (about twice a year).

Responsibilities

• 40% CQI Operations Administration: calendar management, meeting coordination, travel arrangements, reimbursements, and professional face of CQI Operations.
• Prepare meeting materials, screen sharing, and technical troubleshooting for virtual meetings.
• Organize CQIO events and manage facilities, catering, RSVPs, and expenses.
• Support CQIO grant-funded projects with committee meetings and deliverables.
• Maintain contact databases, email lists, and SharePoint pages.
• Coordinate onboarding/offboarding of CQIO faculty and staff.
• Provide ad hoc administrative support to project managers and teams.
• Maintain portfolios on SharePoint/Smartsheets and CQIO inbox.
• 30% Administrative support for CQI Coordinating Centers: organize and distribute meeting materials, manage facilities, and liaison with stakeholders.
• Collaborate with administrative partners to share resources and best practices.
• Assist with office file organization, drives, email groups, and directory maintenance.
• Present work-in-progress updates to stakeholders as needed.
• Provide general support to CQI Coordinating Centers.
• 20% Support Special Programs: organize documentation, logistics, and materials for ad hoc CQIO programs.
• 10% Other duties as assigned.

Skills

Administrative support

Calendar management

Meeting coordination

Travel arrangements

Event planning

Customer service

Document management

SharePoint

Smartsheets

Microsoft Teams

Zoom

Education

High school diploma or equivalent

Bachelor's degree in business or related field (desired)

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Google Workspace

Job description

The University of Michigan is seeking an Administrative Assistant to support CQI Operations and coordinating centers. Responsibilities include calendar management, meeting planning, travel arrangements, and preparing materials for both internal and external stakeholders.

Qualifications include four years of administrative support experience, proficiency with Word/Outlook/Excel/PowerPoint, and experience with Teams and Zoom.